Equipment Yard Coordinator

Western States Equipment; Liberty Lake (WA); On-site; USD 38,000 - 52,000; Full time

Job summary

Western States Equipment is seeking a dedicated Yard/Gate Operations teammate to greet customers and coordinate equipment movements at our Washington yard. You will direct traffic, manage staging areas, and ensure safety and accuracy in shipments and returns, using standard systems including Microsoft Dynamics AX.

Join a safety‑driven team focused on customer care, reliable service, and professional yard presentation.

Qualifications

• Strong customer service and communication skills.
• Proficiency with Microsoft Office products and inventory management systems.
• Ability to learn and utilize Microsoft Dynamics AX, CAT Inspect, Return to Ready, and other company software.
• Knowledge of equipment transportation, load securement, and yard operations.
• Ability to develop and maintain effective working relationships with customers, vendors, and employees.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to obtain CPR and First Aid certifications.
• Consistent attendance and ability to work overtime with limited notice.

Responsibilities

• Greets customers, vendors, and transportation providers in a professional manner.
• Directs traffic and equipment to designated staging areas.
• Communicates yard safety requirements and site-specific procedures.
• Serves as the primary communication point for yard activities through phone, email, Microsoft products, and other company systems.
• Responds to customer, employee, and vendor inquiries promptly and professionally.
• Completes logistics documentation for shipping, receiving, and transferring equipment and attachments.
• Maintains accurate equipment inventory records within company systems.
• Utilizes Microsoft Dynamics AX, CAT Inspect, Return to Ready, and other inventory management systems to track equipment availability, condition, and location.
• Records all equipment and attachment movements and updates inventory information in a timely manner.
• Performs receiving inspections on all incoming equipment and attachments.
• Inspects returned equipment for damage, abuse, fuel levels, cleanliness, and attachment accountability.
• Completes final inspections of equipment and loads departing the yard to ensure proper documentation, load securement, and safe transportation requirements are met.
• Reports equipment damage, safety concerns, and operational issues to leadership.
• Maintains organization, cleanliness, and professional appearance of the yard.
• Ensures proper staging and display of equipment and attachments according to Caterpillar Retail Presence standards.
• Assists with contamination control procedures and inspections as required.
• Steam cleans equipment and maintains designated wash areas free of debris.
• Supports equipment movement and staging activities throughout the yard.
• Assists in monitoring yard security and access control procedures.
• Reports suspicious activity and security concerns.
• Assists with opening and closing security procedures.
• Ensures security systems and controlled access points are functioning properly.
• Identifies and reports maintenance concerns on equipment and attachments.
• Supports equipment readiness initiatives and Return-to-Ready processes.

Skills

Strong customer service

Communication skills

Safety conscious

Teamwork

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Inventory management systems

Microsoft Dynamics AX

CAT Inspect

Return to Ready

Job description

About Western States

Since 1956, Western States Equipment Company has been a leading employer across Idaho, Oregon, Washington, Montana, and Wyoming. We are driven by our mission of solving our customers’ toughest challenges, guided by our core values of Safety, Excellence, Teamwork, Integrity, Accountability, and Innovation. By joining Western States, you commit to upholding these values while contributing to our purpose of building our communities for a better tomorrow. Safety and our Customer Care Commitment remain foundational to our mission and the standard by which we measure our success.

Safety

• Actively cares, promotes, manages, and advocates for safety at Western States. As a team member in the organization, it is critical to ensure all employees, vendors, and clients have a safe work environment while adhering to all applicable safety policies, procedures and standards.
• Embraces our caring culture where we each care to adhere with applicable safety policies, PPE expectations and stop work authority.

Customer Care Commitments

• Convey Warmth and Empathy – Acknowledge customers and greet everyone with an authentic smile.
• Actively Listen – Give your full attention, make eye contact, avoid interrupting, and ask clarifying questions.
• Build Trust – Take ownership, act with urgency, and follow through on commitments.
• Say Thank you – Express genuine appreciation for effort, feedback, and collaboration.

Essential Functions

Gate Operations and Customer Service

• Greets customers, vendors, and transportation providers in a professional manner.
• Directs traffic and equipment to designated staging areas.
• Communicates yard safety requirements and site-specific procedures.
• Serves as the primary communication point for yard activities through phone, email, Microsoft products, and other company systems.
• Responds to customer, employee, and vendor inquiries promptly and professionally.

Equipment Inventory and Logistics

• Completes logistics documentation for shipping, receiving, and transferring equipment and attachments.
• Processes Equipment Movement Records (EMRs).
• Maintains accurate equipment inventory records within company systems.
• Utilizes Microsoft Dynamics AX, CAT Inspect, Return to Ready, and other inventory management systems to track equipment availability, condition, and location.
• Records all equipment and attachment movements and updates inventory information in a timely manner.

Equipment Inspection and Quality Control

• Performs receiving inspections on all incoming equipment and attachments.
• Inspects returned equipment for damage, abuse, fuel levels, cleanliness, and attachment accountability.
• Completes final inspections of equipment and loads departing the yard to ensure proper documentation, load securement, and safe transportation requirements are met.
• Reports equipment damage, safety concerns, and operational issues to leadership.

Yard Operations and Appearance

• Maintains organization, cleanliness, and professional appearance of the yard.
• Ensures proper staging and display of equipment and attachments according to Caterpillar Retail Presence standards.
• Assists with contamination control procedures and inspections as required.
• Steam cleans equipment and maintains designated wash areas free of debris.
• Supports equipment movement and staging activities throughout the yard.

Security and Facility Support

• Assists in monitoring yard security and access control procedures.
• Reports suspicious activity and security concerns.
• Assists with opening and closing security procedures.
• Ensures security systems and controlled access points are functioning properly.

Equipment Maintenance Support

• Identifies and reports maintenance concerns on equipment and attachments.
• Supports equipment readiness initiatives and Return-to-Ready processes.

Knowledge Skills And Abilities

• Strong customer service and communication skills.
• Proficiency with Microsoft Office products and inventory management systems.
• Ability to learn and utilize Microsoft Dynamics AX, CAT Inspect, Return to Ready, and other company software.
• Knowledge of equipment transportation, load securement, and yard operations.
• Ability to develop and maintain effective working relationships with customers, vendors, and employees.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to obtain CPR and First Aid certifications.
• Consistent attendance and ability to work overtime with limited notice.

Education And Experience

• High school diploma or GED required.
• Minimum one year of equipment operation experience required.
• Minimum six months of inventory, logistics, or yard operations experience preferred.
• Minimum six months of customer service experience required.
• Construction equipment, transportation, logistics, or equipment rental industry experience preferred.
• Valid driver's license and acceptable driving record required.
• Must be able to communicate (speak, read, comprehend, write in English).

Physical Characteristics

• Ability to stand for long periods of time along with walking, sitting, repetitive climbing stairs, reaching (including but not limited to above-shoulder reaching), repetitive bending, stooping, pushing, pulling, leaning and twisting.
• Exposure to extreme temperatures and environment.
• Ability to safely navigate walking and working on or around uneven and or unstable surfaces.
• Ability to lift up to 60 lbs.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.

This role is designated as safety-sensitive.