Y4 Clerkship Coordinator

University of California, Riverside; California; Hybrid; USD 680 - 104,000; Full time

Job summary

University of California, Riverside is seeking a Y4 Clerkship Coordinator to provide administrative and programmatic support for the medical student clerkship program. You will manage scheduling, placement, and data, work with faculty and clinical sites, and assist with learner assessments and accreditation-related activities.

The role requires 2–4 years of related experience in clerkships or graduate education, and the successful candidate will work onsite initially with potential for a hybrid

Qualifications

• 2–4 years of related experience in clerkship or graduate education programs.
• 2 years of direct experience working in a clerkship medical student program.
• Strong organizational, scheduling, and data management abilities.
• Communication with students, faculty and clinical partners.
• Knowledge of policies and regulatory requirements in health professions education.

Responsibilities

• Coordinate student placement and scheduling for clinical clerkships.
• Support learner assessments and evaluations.
• Maintain program records and data for accreditation and reporting.
• Liaise with faculty and affiliated clinical sites to ensure smooth operations.
• Assist with quality improvement initiatives and program development.

Skills

Interpersonal skills

Organization

Multitasking

Data analysis

Communication

Problem solving

Attention to detail

Education

Bachelor's degree

Job description

Position Information

The Y4 Clerkship Coordinator provides administrative and programmatic support for the School of Medicine’s clinical clerkship program and coordinates the day-to-day activities necessary to support medical students completing clinical rotations. The position manages student scheduling and placement, coordinates with faculty and affiliated clinical sites, supports learner assessments and evaluations, maintains program records and data, and assists with activities related to accreditation and continuous quality improvement. The coordinator serves as a primary resource for medical students, faculty, and clinical partners, helping ensure program requirements, policies, and procedures are met and that students receive a well-organized and high-quality clinical education experience. A minimum of 2–4 years of related experience working with postgraduate students, within a medical school clerkship program, and/or in a graduate education program is required. The full salary range for this position is $68,319.36 - $103,898.88 annually. However, the expected pay scale for this position is up to $84,292 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, relevant experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, UCR is unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. The successful candidate will work fully onsite at the UCR campus during the first six‑month probationary period. After that, the position may be eligible to transition to a hybrid schedule of 3 days onsite / 2 days remote.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

Experience

2-4 years of related experience. Years of related experience can be satisfied by working with postgraduate students, internship placement, scheduling of students, working within a clerkship program, graduate education program or by performing work in an administrative role coordinating programs and schedules.

Requirement

Experience

2 years of direct experience working in a clerkship medical student program.

• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Ability to multi-task.
• Skills in judgment, decision-making and problem solving.
• Demonstrates professional behavior by exhibiting sound work habits, having thorough knowledge of policies/procedures, employing proper communication between programs and departments.
• Promotes teamwork and provides a sense of leadership by participating in various integral committees with the department and the institution.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.

Preferred Qualifications

• Knowledge of college/school policies, procedures and requirements.
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park‑like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low‑income, first‑generation, and students of color.
• Among top‑tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

The Y4 Clerkship Coordinator works in a team environment to coordinate all aspects of the daily operations of the clerkship program for medical students to complete their medical rotations curriculum. The clerkships consist of medical students rotating through various clinical settings with affiliates in medical centers/community environments under the supervision of UCR clinical faculty. This position resides in the Office of Medical Education (OME) whom manages undergraduate medical education clerkships as well as rotations for undergraduate medical education and graduate medical education. Under supervision, the Clerkship Program Coordinator manages all day-to-day operational aspects for the Clinical Medical Student Clerkship Program and participates in long‑range planning and development of the program, manages and coordinates student placement, provides analytical and programmatic support to the Director, and serves as a resource to Clerkship students in logistical matters. Additional responsibilities include assisting faculty with incoming medical clerkship students, ensuring the initial paperwork and other requirements are met; rotation scheduling and providing other support necessary to ensure a quality program.