WVU-Inventory Control Analyst-Children's -25035

WVU Medicine; United States; On-site; USD 55,000 - 78,000; Full time

Job summary

WVU Hospitals is seeking a skilled Materials Management Inventory Control Analyst to optimize central inventory systems for supplies and equipment supporting patient care.

The role requires strong knowledge of inventory control, procurement coordination, and financial reporting within a healthcare setting, with experience in Lawson and Crystal systems.

Qualifications

• Must have a Bachelor’s Degree in Supply Chain or related field and 6 months’ experience, or a High School Diploma with 2 years’ experience.
• Valid driver’s license required.
• CMRP certification is preferred.
• Four years of supply chain experience in healthcare is preferred.

Responsibilities

• Develops and manages efficient acquisition systems for items handled by Materials Handling.
• Maintains perpetual inventory accuracy and efficient inventory locator systems.
• Manages reorder systems with par levels and min/max parameters to balance service and inventory levels.
• Develops material cost and inventory reduction programs and tracks progress.
• Generates reports (ABC analysis, usage history) to improve inventory efficiency.
• Conducts year-end physical inventories and other counts.
• Maintains performance standards for materials systems hospital-wide.
• Provides inventory management expertise to the hospital.
• Counts and distributes supplies accurately to meet daily needs.
• Determines daily order requirements and places orders; has budgetary signature authority.
• Coordinates with Procurement and vendors for special or urgent needs.
• Backs up in Lawson/Crystal proficiency; coordinates with Finance for reconciliation and billing.
• Provides reports via Lawson, Crystal, or spreadsheets; assists in training staff.
• Serves on committees like Value Analysis as assigned.

Skills

Project management

Software implementation

Training

People management

Inventory control

Purchasing

Contracting

Receiving of supplies

Education

Bachelor's Degree in Supply Chain

High School Diploma or equivalent

CMRP Certification

Bachelor's Degree in Business

Tools

Lawson

Crystal

Job description

Develops, implements, and maintains supply acquisition, storage, and inventory systems for the central inventory of supplies and equipment necessary to support patient care.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor's Degree in Supply Chain or related field of study AND six (6) months of Supply Chain experience OR High School Diploma or equivalent AND two (2) years of Supply Chain experience
2. Valid Driver's license.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Certified Materials and Resource Professional (CMRP).
2. Bachelor's degree in Business or related field.
   EXPERIENCE:
3. Four years of Supply Chain experience in a healthcare environment.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. In conjunction with Procurement, develops and manages efficient acquisition systems for items managed by Materials Handling (MH).
2. Develops and maintains systems which assure the accuracy of perpetual inventory counts and inventory locator systems to facilitate easy retrieval for all items.
3. Develops and maintains reorder management systems (to include the application of par levels and min/max parameters) to assure a high level of customer service while minimizing inventory levels.
4. Develops materials cost and inventory reduction programs and provides data to measure progress towards cost reduction targets.
5. Develops and analyzes reports (i.e., ABC analysis, usage history, etc.) to target efforts to maximize inventory efficiencies
6. Conducts the year-end physical inventory and other periodic inventory counts as necessary.
7. Develops and maintains performance standards for materials systems.
8. Provides inventory management expertise hospital-wide.
9. Accurately count and distribute supplies including clean linen if applicable throughout the hospital in a timely and accurate manner ensuring daily operational needs are met.
10. Ascertains daily order requirements through Lawson recommendations, physical counts, and personal observation.
11. Has budgetary signature authority and places orders for needed items on a daily basis.
12. Serves as a member of the buying team for items managed by MH to coordinate with Procurement, vendors, and hospital to make purchasing decisions for special situations (product back orders, urgent/emergent needs, unusual patient requirements, etc.
13. Coordinates special deliveries from vendors or borrowing from other hospitals for items which are in short supply for any reason (back orders, usage spikes, unique patient specific needs, etc.).
14. Maintains competencies and serves as back up in the absence of other Materials Management Inventory Control Analysts.
15. Assists the director in developing and monitoring budget cost centers as assigned by the director.
16. Maintains proficiency in the use of Lawson/Crystal and coordinates with the Application System Analyst to assure that the Lawson database is maintained in a current and accurate manner.
17. Maintains necessary accounting knowledge and coordinates with Finance to assure that all necessary financial matters handled appropriately (perpetual inventory reconciliation, Lawson/GL interface, manual billings, etc.
18. Provides reports through Lawson, Crystal or electronic spreadsheets as requested.
19. Assists in training other personnel (Materials Handling Attendants, Inventory Control Analysts, etc.) with respect to inventory management and other related Lawson functions.
20. Serves on Value Analysis and other hospital committees as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires prolonged sitting and time on feet, some bending, stooping and stretching.
2. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
3. Requires normal range of hearing and eyesight to record, prepare and communicate reports.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work is performed in an office and perioperative services environment.
2. Work may be stressful at times.

SKILLS AND ABILITIES:

1. Proven skills in project management, software implementation, training, and people management.
2. Familiar with using computerized applications including accounting software, spreadsheets, and word processing.
3. Demonstrates ability to recognize and solve basic hardware and software problems.
4. Possesses excellent interpersonal skills and ability to work in a team environment. Maintains a high degree of customer service commitment with the ability to communicate data in front of diverse groups.
5. Knowledge of inventory control methods, purchasing. contracting, receiving of medical supplies, services, and hospital operations.

Additional Job Description:

6a-230p

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

4621 WVUH CH Pediatrics Supply Chain Operations

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.