Office Manager

Moss & Associates LLC; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Moss in Allen, Texas is seeking an Assistant Project Manager who will oversee the office operations and support project teams in a fast-paced environment. The role requires organization, strong communication, and solid computer skills.

As the first point of contact, you will manage reception, vendor relations, meeting logistics, and administrative tasks while coordinating with the office leadership. The position is full-time, exempt, and located in Allen, TX.

Qualifications

• 0-3 years’ experience as an Office Manager in the construction industry or related field.
• Strong computer skills are a necessity.
• Strong communication and interpersonal skills and are required to interface directly with guests, executives, building departments and other team members.

Responsibilities

• Contributes to facilities and supply management by maintaining supplies and coordinating with vendors.
• Provides administrative oversight including reception duties and mail distribution.
• Acts as tenant liaison between employees and building management; reports maintenance issues.
• Coordinates meeting and event logistics, including room reservations, meals, and space layouts.
• Manages incoming/outgoing packages (FedEx/UPS).

Skills

Office management

Communication

Computer skills

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the #1 ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss’ Office Manager oversees the smooth operation of the office and ensures that administrative processes run efficiently. The Office Manager is the first face anyone sees when entering the Moss space. Maintain professional appearance and behavior to represent the company well.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Contributes to facilities and supply management by: maintaining office supplies inventory and reorder as needed, coordinate with vendors for office equipment and services for the following: plants, first aid supplies, coffee, water, food / kitchen, and janitorial services, and ensure the office environment is clean, safe and functional
• Provides administrative oversight by: managing reception duties and mail distribution, managing but not limited to the public area display monitors with: birthday and work anniversary announcements, project photo feed, etc. and smart TV subscriptions
• Participates as the tenant liaison between employees and building management team, report any maintenance issues to the building management team
• Coordinates meeting/event coordination by: book conference rooms as requested for meetings, handle lunch orders, manage training room table layout for meeting needs, act in support role for events team for office-wide related events and ensure shared spaces are kept tidy and presentable
• Responsible for: sending and receiving all Fedex / UPS Packages

EDUCATION AND WORK EXPERIENCE

• 0-3 years’ experience as an Office Manager in the construction industry or related field
• Strong computer skills are a necessity
• Strong communication and interpersonal skills and are required to interface directly with guests, executives, building departments and other team members

JOB TITLE: ASSISTANT PROJECT MANAGER

JOB LOCATION: ALLEN, TX

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

REPORTS TO: OFFICE LEADERSHIP

EEO/DEI/INCLUSION

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ABOUT THE COMPANY

Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S. The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—serving as the foundation for all we do.