Workplace Operations Specialist

Allscreens Nationwide Ltd; New Jersey; On-site; USD 38,000 - 46,000; Full time

Job summary

ISS Facilities Services in Gloucester, UK, is seeking a highly organised Workplace Co-ordinator to support a high-performing workplace environment. You will work closely with the Workplace Manager to deliver exceptional services for employees, visitors and contractors.

The role covers coordination of cleaning, catering, maintenance and training centre activities, ensuring operational standards, continuous improvement and a safe, welcoming space. 37.5 hours, permanent contract.

Qualifications

• Previous experience in coordination, administration, facilities management or workplace support.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proven ability to build positive stakeholder relationships at all levels.
• Proficient with Microsoft Office and cloud-based workplace systems.

Responsibilities

• Coordinate day-to-day workplace services including cleaning, catering, maintenance and visitor management.
• Support the Workplace Manager with administrative and operational activities, ensuring effective service delivery.
• Maintain accurate workplace records, reports and documentation, ensuring compliance with standards and policies.
• Monitor and update workplace management systems, producing reports on performance, occupancy and service metrics.
• Act as the primary contact for workplace-related inquiries from employees, visitors, contractors and service providers.
• Support financial administration, including invoice processing, budget tracking and expense reconciliation.
• Maintain health and safety records, support audits and incident reporting, and promote wellbeing initiatives.
• Identify opportunities to improve workplace processes and support technology adoption.

Skills

Co-ordination

Administration

Facilities management

Microsoft Office

Tools

Workplace management systems

Cloud-based systems

Microsoft Office (Excel/Word/Outlook/PowerPoint)

Job description

ISS Facilities Services in Gloucester, UK, is seeking a highly organised Workplace Co-ordinator to support a high-performing workplace environment. You will work closely with the Workplace Manager to deliver exceptional services for employees, visitors and contractors.

The role covers coordination of cleaning, catering, maintenance and training centre activities, ensuring operational standards, continuous improvement and a safe, welcoming space. 37.5 hours, permanent contract.