Facilities Coordinator

SThree; San Diego (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

SThree is seeking a proactive Facilities Coordinator to support the day-to-day running of our office in San Diego. You will help create a safe, efficient, and welcoming environment for employees and visitors, managing reception, office services, and coordination with vendors.

With 1-2 years in facilities or workplace coordination, you’ll bring strong organizational skills, customer service, and proficiency in MS Office.

Qualifications

• 1–2 years in facilities or workplace coordination.
• Strong organizational and admin skills.
• Excellent communication and stakeholder management.
• Proficiency with MS Office, Outlook and Excel.
• Ability to work independently and with a team.

Responsibilities

• Manage reception and visitor experiences.
• Coordinate office services, vendors, and contractors.
• Support planned and reactive maintenance activities.
• Conduct workplace inspections and maintain facilities records.
• Assist with health & safety compliance, risk assessments, fire safety, and first aid processes.
• Manage office supplies, procurement, and purchase orders.
• Support meetings, events, and office presentations.
• Drive sustainability initiatives and ESG reporting activities.
• Maintain workplace communications through internal channels and intranet updates.

Skills

Facilities coordination

Organizational skills

Communication skills

MS Office (Outlook, Excel)

Tools

MS Office

Job description

Are you an organised, proactive people person who enjoys creating great workplace experiences? We're looking for a Facilities Coordinator to support the day-to-day running of our office and help create a safe, efficient, and welcoming environment for employees and visitors.

This is an excellent opportunity for someone with 1-2 years of experience in facilities, workplace, or office coordination who wants to develop their career within a fast-paced and supportive environment.

What you'll be doing

As our Facilities Coordinator, you'll be the first point of contact for employees, visitors, contractors, and suppliers while helping ensure our workplace operates smoothly every day.

Key responsibilities include:

• Managing reception and visitor experiences
• Coordinating office services, vendors, and contractors
• Supporting planned and reactive maintenance activities
• Conducting workplace inspections and maintaining facilities records
• Assisting with health & safety compliance, risk assessments, fire safety, and first aid processes
• Managing office supplies, procurement, and purchase orders
• Supporting meetings, events, and office presentations
• Driving sustainability initiatives and ESG reporting activities
• Maintaining workplace communications through internal channels and intranet updates

What we're looking for

You’ll be someone who enjoys multitasking, solving problems, and delivering excellent customer service to colleagues and visitors alike.

Essential skills and experience

• 1-2 years' experience in facilities, office coordination, workplace services, or a similar role
• Strong organisational and administrative skills
• Excellent communication and stakeholder management abilities
• Good working knowledge of Microsoft Office applications, including Outlook and Excel
• Ability to work independently while collaborating effectively with a wider team

Nice to have

• IOSH certification or health & safety awareness
• Interest in workplace wellbeing, sustainability, and environmental initiatives
• Experience supporting health & safety compliance activities

You’ll play a key role in shaping the employee workplace experience, gaining exposure across facilities management, health & safety, workplace operations, sustainability initiatives, and stakeholder engagement. This is a fantastic opportunity to broaden your skill set and make a visible impact every day.