Workplace Operations Manager

Astreya; Denver (CO); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical coverage

Dental insurance

Vision insurance

401k plan

Paid time off

Wellness program

Job summary

Astreya is seeking a Workplace Operations Manager to lead the daily office operations, facilities management, and vendor coordination for our Denver, CO location. You will partner with leadership to maintain a productive, welcoming workspace and support company growth.

You will oversee budgets, procurement, onboarding logistics, and cross-functional communications, ensuring safety, efficiency, and high employee experience in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent in a related field; strong admin experience.
• Experience managing office operations, facilities, or corporate services.
• Ability to manage budgets, vendors, and contracts effectively.
• Excellent written and verbal communication skills.
• Proven leadership of administrative or facilities staff.

Responsibilities

• Oversee daily office operations ensuring a clean, organized environment.
• Develop policies and systems to improve efficiency and operations.
• Coordinate with property management and vendors for maintenance and services.
• Manage office supplies, moves, space planning, and equipment procurement.
• Support onboarding, events, and employee wellbeing initiatives.
• Keep internal stakeholders informed through clear communications.

Skills

Office management

Facilities coordination

Budgeting

Communication

Leadership

Vendor negotiations

Project management

Multitasking

Education

Bachelor's Degree in Business Administration / Facilities Management

Associate's Degree with related experience considered

Tools

Microsoft Office Suite

Google Workspace

Facilities management systems

Space planning tools

Job description

The Workplace Operations Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth.

Key Responsibilities

Office Operations & Administration

• Oversee daily office operations, ensuring a clean, organized, and fully functional work environment.
• Develop and implement office policies, procedures, and systems to improve operational efficiency.
• Manage office supplies, equipment inventory, and procurement processes.
• Coordinate office moves, space planning, and workspace configuration as needed.

Facilities & Building Management

• Serve as primary liaison with property management, building engineers, and maintenance teams.
• Oversee building access, security protocols, key management, and door hardware systems.
• Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements.
• Ensure compliance with building rules, regulations, safety codes, and COI requirements.
• Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.).
• Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality.
• Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly.
• Maintain a current directory of required and preferred vendors with contact information.

Budget & Financial Oversight

• Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities.
• Process invoices, purchase orders, and expense reports related to office operations.Prepare monthly and quarterly budget reports for leadership review.

Employee Experience & Support

• Act as the first point of contact for employee office-related requests, questions, and concerns.
• Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment.
• Plan and organize office events, team-building activities, and company gatherings.
• Support health and safety initiatives, emergency preparedness, and workplace wellness programs.

Communication & Coordination

• Maintain effective communication channels between departments regarding office operations and updates.
• Prepare and distribute internal communications, memos, and office announcements.
• Coordinate with executive leadership on administrative priorities and special projects.

Required Skills & Qualifications

Technical & Professional Skills

• Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms).
• Experience with facilities management systems, building access controls, and space planning tools.
• Strong organizational skills with meticulous attention to detail and ability to multitask.
• Budget management experience including expense tracking, forecasting, and vendor negotiations.
• Excellent written and verbal communication skills.

Leadership & Interpersonal Skills

• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.
• Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset.
• Experience supervising administrative staff or office support teams.

Industry Experience

• 3–5 years of progressive experience in office management, facilities coordination, or administrative operations, preferably within commercial real estate, property management, corporate services, or professional services environments.
• Familiarity with building codes, safety regulations, and workplace compliance standards.

Additional Requirements

• Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs.
• Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance.
• Strong commitment to fostering an inclusive, supportive, and collaborative work environment.
• Valid driver's license and ability to travel locally between office sites as needed.

Education & Certifications

• Bachelor's Degree in Business Administration, Facilities Management, Communications, or a related field is required.
• Associate's Degree with equivalent professional experience will be considered.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC
• Nationwide Vision provided by UHC
• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program
• Wellness Days
• 401k Plan
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law