Office Manager

Astreya Inc.; Denver (CO); On-site; USD 35,817 - 56,481; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401k Plan

Paid Time Off

Life Insurance

Wellness Program

Job summary

Astreya Inc. is hiring an Office Manager to ensure smooth day-to-day operations, oversee facilities management, and coordinate with leadership and external partners to sustain a productive workplace.

The role requires 3–5 years in office management or facilities coordination, strong organizational skills, and the ability to manage budgets and vendor relationships while supporting a growing team.

Qualifications

• Bachelor's Degree in Business Administration, Facilities Management, or a related field is required.
• 3–5 years of progressive experience in office management or facilities coordination.

Responsibilities

• Oversee daily office operations and maintain a clean, organized work environment.
• Develop and implement policies and systems to improve operational efficiency.
• Manage office supplies, equipment, procurement, and budget tracking.
• Coordinate with property management, vendors, and internal teams for space planning and moves.
• Ensure building safety, access control, and COI requirements.

Skills

Office management software

Microsoft Office

Google Workspace

Project management platforms

Facilities management systems

Budget management

Strong written & verbal communication

Multi-tasking

Leadership

Education

Bachelor's Degree

Associate's Degree

Tools

Facilities management systems

Building access controls

Job description

## Office ManagerApplylocations: Denver, COtime type: Full timeposted on: Posted Todayjob requisition id: R0016539**Office Manager**Office & Facilities Management## **Position Summary**The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth.## **Key Responsibilities*** **Office Operations & Administration*** + Oversee daily office operations, ensuring a clean, organized, and fully functional work environment. + Develop and implement office policies, procedures, and systems to improve operational efficiency. + Manage office supplies, equipment inventory, and procurement processes. + Coordinate office moves, space planning, and workspace configuration as needed.* **Facilities & Building Management*** + Serve as primary liaison with property management, building engineers, and maintenance teams. + Oversee building access, security protocols, key management, and door hardware systems. + Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements. + Ensure compliance with building rules, regulations, safety codes, and COI requirements.* **Vendor & Contract Management*** + Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.). + Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality. + Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly. + Maintain a current directory of required and preferred vendors with contact information.* **Budget & Financial Oversight*** + Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities. + Process invoices, purchase orders, and expense reports related to office operations. + Prepare monthly and quarterly budget reports for leadership review.* **Employee Experience & Support*** + Act as the first point of contact for employee office-related requests, questions, and concerns. + Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment. + Plan and organize office events, team-building activities, and company gatherings. + Support health and safety initiatives, emergency preparedness, and workplace wellness programs.* **Communication & Coordination*** + Maintain effective communication channels between departments regarding office operations and updates. + Prepare and distribute internal communications, memos, and office announcements. + Coordinate with executive leadership on administrative priorities and special projects.## **Required Skills & Qualifications*** **Technical & Professional Skills*** + Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms). + Experience with facilities management systems, building access controls, and space planning tools. + Strong organizational skills with meticulous attention to detail and ability to multitask. + Budget management experience including expense tracking, forecasting, and vendor negotiations. + Excellent written and verbal communication skills.* **Leadership & Interpersonal Skills*** + Proven ability to manage multiple priorities in a fast-paced, dynamic environment. + Strong interpersonal skills with the ability to build relationships at all levels of the organization. + Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset. + Experience supervising administrative staff or office support teams.* **Industry Experience*** + **3–5 years** of progressive experience in office management, facilities coordination, or administrative operations, preferably within **commercial real estate, property management, corporate services, or professional services** environments. + Familiarity with building codes, safety regulations, and workplace compliance standards.## **Education & Certifications*** **Bachelor's Degree** in Business Administration, Facilities Management, Communications, or a related field is **required**.* **Associate's Degree** with equivalent professional experience will be considered.## **Additional Requirements*** Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs.* Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance.* Strong commitment to fostering an inclusive, supportive, and collaborative work environment.* Valid driver's license and ability to travel locally between office sites as needed.**Salary Range**$25.98 - $41.02 USD (Hourly)* *Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.** *Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.***Astreya** **offers comprehensive** **b****enefits to all Regular, Full-Time Employees,** **including:*** Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only* Dental provided through UHC* Nationwide Vision provided by UHC* Flexible Spending Account for Health & Dependent Care* Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)* Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera* Corporate Wellness Program provided by Goomi Group* Employee Assistance Program* Wellness Days 401k Plan* Basic and Supplemental Life Insurance* Short Term & Long Term Disability* Critical Illness, Critical Hospital, and Voluntary Accident Insurance* Tuition Reimbursement (available 6 months after start date, capped)* Paid Time Off (accrued and prorated, maximum of 120 hours annually)* Paid Holidays* Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law