Workplace Operations Coordinator - Part-Time

ALKU; Charlotte (NC); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Onboarding and training

Mentorship and coaching

Job summary

ALKU in Charlotte, NC seeks a part-time Workplace Operations Coordinator to manage front desk, mail, and office services. The role is 100% on-site during 28 hours per week, Mon-Thurs, with a welcoming atmosphere and efficient daily operations.

You will collaborate with internal recruiting, oversee inventory, coordinate events, and support facilities tasks to maintain a vibrant, high-energy office environment.

Qualifications

• Excellent organizational and time-management skills.
• Ability to multitask in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service with task ownership.

Responsibilities

• Front Desk Operations & Guest Experience: Serve as the primary point of contact and representative for ALKU at the Charlotte reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Office Maintenance & Inventory Management: Oversee daily presentation and cleanliness, manage office supplies for Charlotte and Franklin, TN offices, and coordinate vendor interactions.
• Mail, Logistics & Executive Support: Manage incoming/outgoing mail and packages, set up events and weekly bagel order, support ad-hoc tasks and facilities initiatives.

Skills

Organizational skills

Time management

Communication skills

Personable

Customer service

Job description

Job Title: Workplace Operations Coordinator (Part-Time)

Location: Charlotte, NC 28/week working Mon-Thurs year round (100% on-site)

Pay: $20.00 – $22.00 / hour

About ALKU

Your next big career move starts here, join us at an organization that has been voted Best Place to Work for the past decade. Join one of the fastest-growing, top-rated staffing firms in the country. ALKU is a specialized consulting and staffing firm that connects exceptional talent with organizations across Technology, Life Sciences, Healthcare IT, Government, and other highly specialized industries. Since our founding, we've built our business around expertise, long-term relationships, and delivering an exceptional experience for both our clients and consultants. See it for yourself @LifeatALKU or on our website page: About ALKU!

What You'll Do

The Workplace Operations Coordinator is a key part of our team as the primary front desk presence in our Charlotte office. This role keeps our daily office operations running seamlessly and serves as the main point of contact for everyone walking through our doors. The ideal candidate is an organized, dependable problem solver who takes pride in keeping the office looking sharp, running smoothly, and maintaining a high-energy environment for the company.

Core Responsibilities

Front Desk Operations & Guest Experience

• Serve as the primary point of contact and representative for ALKU at the Charlotte reception desk, ensuring a welcoming, professional atmosphere for all employees, candidates, and visitors.
• Partner closely with Internal Recruiting (IR) to coordinate interview arrival logistics, candidate flow, and calendar updates.
• Maintain and manage the central guest calendar and reception schedule.
• Act as an active culture driver within Charlotte, setting a high-energy, positive tone for the office.

Office Maintenance & Inventory Management

• Oversee the daily physical presentation, cleanliness, and functional flow of kitchens and common areas.
• Own inventory management for office supplies, executive kitchen stock, and snack inventory across the Charlotte and Franklin, TN offices (including ordering, organizing, and routine audits).
• Serve as the on-site point of contact for daily office vendors, deliveries, and routine building maintenance requests.
• Manage office ambiance, including background music and general setup, ensuring a vibrant and productive environment.

Mail, Logistics & Executive Support

• Manage all incoming and outgoing company mail and packages, including creating external shipping labels.
• Lead the setup, execution, and breakdown for special events and the weekly Thursday bagel order.
• Assist Workplace Operations Team with ad-hoc administrative tasks, operational projects, and facilities initiatives as needed.

Required

What We're Looking For

• Excellent organizational and time-management skills.
• Ability to multitask and thrive in a fast-paced environment.
• Strong verbal and written communication skills.
• Personable, self-motivated, and hard-working.
• Exceptional customer service skills with a strong sense of task ownership through completion.

What We Provide

• Comprehensive onboarding and training from day one
• Dedicated mentorship and coaching

Location & Work Environment

On-site Requirements

• 100% on-site presence during scheduled hours at the Charlotte office to ensure front desk coverage and seamless daily operations.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift, carry, and maneuver items up to 15-30 lbs (e.g., packages, catering setups, and office inventory/supplies).
• Ability to walk and stand for extended periods while conducting routine rounds throughout the office facility, up to 4 times daily.

Equal Opportunity Employer

ALKU is an Equal Opportunity Employer committed to fostering an inclusive workplace where all individuals are treated with respect and provided equal employment opportunities. Employment decisions are based on business needs, job-related qualifications, merit, and performance, without regard to any characteristic protected by applicable federal, state, or local law. ALKU is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants throughout the hiring process, consistent with applicable law.

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.**