Workplace Operations Coordinator

TCWGlobal; New York (NY); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Breakfast, lunch, and dinner provided

Office snacks daily

Job summary

TCWGlobal is seeking a Workplace Operations Coordinator based in New York, NY. This full-time role focuses on managing daily office operations, coordinating events, and ensuring a positive experience for visitors. Candidates should have over 2 years of relevant experience and strong organizational skills.

Benefits include breakfast, lunch, dinner, and office snacks daily. This on-site position offers excellent growth opportunities within a supportive work environment.

Qualifications

• 2+ years of experience in an Office or Admin Assistant role.
• Experience in setting up and supporting onsite events.
• Strong ability to manage tasks, emails, and priorities.

Responsibilities

• Conduct daily inspections of office spaces for quality.
• Oversee janitorial vendors and office improvements.
• Manage and monitor ticketing and work order systems.

Skills

Office Assistance

Event Coordination

Customer Service

Flexibility

Organizational Skills

Tools

CMMS ticketing systems

Job description

Job Description

Job Description

Workplace Operations Coordinator

New York, NY ( onsite – local candidates only)

$30-35hr

Contract: On-going ( based on performance)

Full-time, M–F (8:30 AM – 5:30 PM)

Please scroll to the bottom of this posting to review an important Candidate Safety & Fraud Awareness Disclaimer from TCWGlobal.

Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis.

This role offers excellent job growth opportunity. Great perks; breakfast, lunch, dinner and in office snacks daily!

Core Responsibilities

• Complete daily inspections of the office and meeting room spaces to ensure quality standards are met.
• Provide oversight, feedback, and direction to janitorial vendors onsite.
• Make recommendations on office improvements to enhance aesthetics and functionality.
• Coordinate with internal teams to prepare for upcoming meetings and events, ensuring expectations are aligned.
• Lead the setup of onsite meetings, events, and leadership visits.
• Manage and monitor ticketing and work order systems, utilizing CMMS technology.
• Support both internal and external visitor experience to ensure all interactions are positive and memorable.
• Provide coordination and support for events, meetings, and conference facilities as required.
• Assist with other tasks related to the success of mission-critical business operations.

What We Require

• 2+ years of experience working as an Office Assistant, Admin Assistant, Workplace Operations, Facilities, and/or in Hospitality
• Experience setting up and supporting onsite events, meetings, and leadership visits.
• Ability to schedule vendors as needed for onsite work or events
• Must have worked in a role that required being flexible, reliable, is calm under pressure and able to adjust well to last minute changes
• Ability to support last minute changes to meetings rooms able to support the schedule conflict
• 1+ years of experience using workplace systems/tools and strong ability to learn new technology.
• Strong organizational skills and proven systems for managing emails, tasks, follow-ups, and competing priorities.
• Able to create and maintain trackers, action lists, and documentation to ensure nothing falls through the cracks.
• Experience with CMMS ticketing/work order systems (or ability to learn quickly).
• Experience providing feedback and coordinating with vendors/janitorial teams to ensure smooth office operations.
• Ability to manage and monitor work orders submitted through ticketing systems.
• Strong customer service skills, with the ability to leave both employees and guests with a positive, memorable experience.
• Flexibility to perform on-call duties and overtime as required – on as needed for overtime and during some events

What We Value

• Attention to detail with a strong eye for excellence.
• Excellent communication, interpersonal, organizational, analytical, and problem-solving skills.
• Ability to thrive in a team setting while also working independently.
• Willingness and ability to be on-call for critical incidents as they arise. (#gowhereyoureneededmost)

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Important Candidate Safety Notice

This position has been verified and officially approved by TCWGlobal.

Please be aware that fraudulent recruiters and fake job postings may attempt to impersonate legitimate companies online. For your protection:

• Only trust communication from verified TCWGlobal representatives
• Ensure a TCWGlobal recruiter is present on all official phone or video interviews
• TCWGlobal will never request payment, gift cards, cryptocurrency, or sensitive banking information during the hiring process
• Do not share sensitive personal information with unverified individuals or suspicious third parties
• If you are unsure whether a posting or recruiter is legitimate, we encourage you to verify active opportunities directly through https://www.tcwglobal.com/client-jobs or by contacting [e-mail]

TCWGlobal is committed to protecting candidates and maintaining a safe, transparent, and professional hiring experience.