Workplace Experience & Office Operations Lead

Ryan Specialty Group; Illinois; On-site; USD 65,000 - 75,000; Full time

Job summary

Ryan Specialty in Chicago is seeking an Office Manager to support executives, manage calendars, travel, and expenses while shaping the workplace experience for ~130 employees across multiple MGUs. The role blends executive support, events, and operations to create a cohesive, professional environment.

The onsite position requires proactive judgment, strong coordination, and the ability to adapt to changing priorities, ensuring smooth leadership meetings and engaging employee experiences.

Qualifications

• 3+ years of experience in executive support or related fields.
• Experience supporting executives, including calendar, travel, and expense management.
• Proven ability to plan and execute meetings, events, or employee experiences.
• Strong organization, communication, and multitasking skills.
• Ability to handle confidential information with discretion.
• Bachelor's degree or equivalent experience.
• Experience with vendors, budgets, facilities, or workplace operations preferred.

Responsibilities

• Provide proactive Executive Assistant support to designated leaders, managing calendars and meetings.
• Coordinate travel, itineraries, accommodations, and expense reporting.
• Prepare presentations, reports, and meeting materials.
• Plan and execute leadership gatherings and employee events.
• Manage event logistics, budgets, and onsite execution.
• Create a cohesive, welcoming workplace experience across the office.

Skills

Executive support

Event planning

Workplace experience

Budgeting

Communication

Time management

Discretion

Education

Bachelor's degree

Job description

Ryan Specialty in Chicago is seeking an Office Manager to support executives, manage calendars, travel, and expenses while shaping the workplace experience for ~130 employees across multiple MGUs. The role blends executive support, events, and operations to create a cohesive, professional environment.

The onsite position requires proactive judgment, strong coordination, and the ability to adapt to changing priorities, ensuring smooth leadership meetings and engaging employee experiences.