Workplace Experience Coordinator - Scheduling

Eastridge Workforce Solutions; San Francisco (CA); On-site; USD 108,000 - 154,000; Part time

Job summary

Eastridge Workforce Solutions is seeking a Workplace Experience Coordinator - Scheduling for our San Francisco client. The role is onsite, temporary for about one year, offering an hourly rate of $95.0 and a 5-day workweek, 8:00 AM–4:30 PM.

You will own the booking calendar, confirm space needs, manage conflicts, and support events and reporting. Responsibilities include coordinating setup/tech with Facilities and AV/IT, serving as main contact for hosts, and providing backup front desk support

Qualifications

• 2-3 years of scheduling, administrative/executive support, event coordination, or workplace operations.
• Experience owning a shared calendar or room booking system with continuous requests and changes.
• Excellent organizational and detail orientation with proactive conflict anticipation.
• Clear, diplomatic written and verbal communication.

Responsibilities

• Own day-to-day booking calendar for internal meetings in Executive Business Center and amenities.
• Process space requests: confirm timing, headcount, room fit; send confirmations to hosts and admins.
• Review calendar daily/weekly to catch double bookings, turnover gaps, and room fits; resolve conflicts.

Skills

Scheduling

Administrative support

Event coordination

Workplace operations

Google Calendar

Slack

Job description

Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Workplace Experience Coordinator - Scheduling to support our client's team.

Created/Revised Date: August 17, 2026

Anticipated Closing Date: September 17, 2026

Job Title: Workplace Experience Coordinator - Scheduling

Location: San Francisco, CA

The hourly rate for this position is expected to be between $95.00 – $95.00 per hour, depending on geographic location, experience and other qualifications of the successful candidate.

Employment Type: Temporary, approximately 1 year

FLSA Status: Non-Exempt

Schedule: Onsite, 5 days/week, 8:00 AM – 4:30 PM with 30-minute lunch

Job Summary

• Own the day-to-day booking calendar for internal meetings in the Executive Business Center and amenity spaces
• Take in space requests, confirm timing/headcount/room fit, place bookings, and send confirmations to hosts and admin partners
• Review calendar daily and a week ahead to catch double bookings, missing turnover time, and poor room fits; resolve conflicts and manage holds, cancellations, and recurring bookings
• Prepare daily meeting schedule and coordinate setup/tech needs with Facilities, AV/IT, and hospitality teams
• Serve as primary point of contact for meeting hosts and admin teams on space availability and booking guidelines
• Support event setup/breakdown and perform regular walk-throughs to reset rooms and restock supplies
• Assist with scheduling for enrichment programming and classroom setup
• Maintain booking records, document procedures, and support monthly reporting
• Provide backup front desk coverage as a secondary responsibility (greeting guests, badges, deliveries)

Requirements

• 2-3 years of experience in scheduling, administrative/executive support, event coordination, or workplace operations
• Experience owning a shared calendar or room booking system with a steady stream of requests and changes
• Highly organized, detail-oriented, and able to anticipate conflicts before they arise
• Clear, diplomatic communicator, written and verbal
• Comfortable working with executive assistants, Facilities, AV/IT, and Security
• Proficient with Google Calendar and Slack
• Able to lift/carry up to 25 lbs and remain on feet up to 3 hours/day
• Preferred: experience scheduling space at a corporate office, EBC, hotel, or conference center; executive support experience; front desk/reception experience

Benefits

Eastridge Workforce Solutions offers the following benefits, subject to applicable eligibility requirements . Use this link https://applicantcenterstorage.blob.core.windows.net/public-documents/EWSb1cb390e-729b-47eb-ab2f-b92adafbdd07-2024EplicaBenefitSummaryTempExternal.pdf to learn more about benefits available to Eastridge’s temporary employees. Due to the varying length(s) of temporary assignments, Eastridge Workforce Solutions’ Temporary Staff are not eligible for paid time off , unless required by applicable state law in which the position is based . However, from time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Disclaimer

The compensation and benefits information in this posting represents Eastridge’s good faith and reasonable estimate of what it might pay for this position. Eastridge reserves the right to modify this information at any time, subject to applicable law.

Equal Opportunity Employer

Eastridge Workforce Solutions is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity , and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity , gender expression, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Eastridge Workforce Solutions also prohibits harassment or retaliation of applicants or employees based on any of these protected categories. It is our policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Background Checks

Certain clients require Eastridge Workforce Solutions to perform background checks. Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the California Fair Chance Act, the Los Angeles City Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.

Massachusetts Candidates

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Privacy

Information collected and processed as part of your candidate profile, job application, resume, and/ or any other information you choose to submit is subject to Eastridge’s Privacy Policy : https://www.eastridge.com/privacy-policy , as well as

Eastridge ’ s Pre-Use Notice of Collection and Automated Decision-Making Technologies : https://www.eastridge.com/data-collection-notice .

By applying for this position, you consent to being contacted by Eastridge Workforce Solutions and its agents or authorized service providers regarding employment opportunities, assignments, and the recruiting process. Communications may be by phone call, AI-assisted or AI-generated phone call (where permitted by law), automated text message (SMS), or email.

The purposes for these communications may include, but are not limited to, confirming your interest in available opportunities, scheduling interviews, conducting initial screening conversations, and collecting information relevant to your application.

Message frequency may vary. Standard message and data rates may apply depending on your mobile carrier. You may opt out of receiving text messages at any time by replying "STOP" to any SMS message. For additional information regarding our text messaging practices, please review our SMS Terms and Conditions at: https://www.eastridge.com/sms-terms-and-conditions . You may opt out of receiving e-mail by clicking the “Unsubscribe” button.