Workplace Experience Coordinator - San Francisco, CA

CBRE HV; San Francisco (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

CBRE HV in San Francisco, CA, is seeking a Workplace Experience Coordinator to deliver world-class customer service to employees and visitors in a designated building. You will welcome guests, issue passes, and ensure security protocols are followed.

The role focuses on day-to-day hospitality, event support, and coordination of services to create a positive workplace experience. Join a team dedicated to excellence and smooth operations.

Qualifications

• 3–4 years of front desk, concierge, or hospitality experience.
• Open and flexible work schedules.
• Ability to interpret instructions and present to large groups.
• Friendly, warm demeanor with empathy.
• Attention to detail and strong verbal/written skills.
• Ability to lift up to 40 lbs and mobility requirements.

Responsibilities

• First point of contact for all entering the facility and issue visitor and parking passes.
• Answer phones professionally and support presentations to groups.
• Arrange recreational, dining, and business activities on request.
• Coordinate janitorial/maintenance and workplace services tasks.
• Address inquiries with professional customer service-driven solutions.
• Organize and manage on-site events, including setup and teardown.
• Follow security and emergency procedures and coordinate with staff.
• Liaise with vendors supplying services or goods to the workplace.
• Explain complex information clearly and follow manager directions.

Skills

Front desk experience

Customer service

Communication

Event coordination

Team player

Education

HS Diploma or GED or equivalent experience

Tools

Google Docs

Slack

Jira

Job description

Workplace Experience Coordinator - San Francisco, CA

• Full-time


• Compensation: USD 65,000 - USD 75,000 - yearly

\"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience\"

About the Role:

As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.


• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.


• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.


• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.


• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.


• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.


• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.


• Coordinate with vendors who supply services or goods to the workplace.


• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.


• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What you’ll need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

HS Diploma or GED or equivalent experience required.

• A minimum of 3-4 years of front desk, concierge, customer service, or other hospitality experience.


• Open and flexible work schedules.


• Ability to comprehend and interpret instructions, and memos and ask clarifying questions. Desire to present information to an internal department and/or large groups of employees.


• Comfortable meeting and engaging with new people with a warm demeanor, being able to assess circumstances, empathize, and offer help.


• Apply a high level of attention to detail as well as strong verbal and written skills.


• Ability to work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and/or pulling, and frequently lifting up to 40 lbs


• Working knowledge of Google Docs and Slack. Some experience with Jira would be useful but not required.

Why CBRE?

A culture of respect, integrity, service, and excellence crafts our approach to every opportunity

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.