Workplace Coordinator (Contractor)

ArcTern Ventures; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Palmetto seeks a proactive Workplace Coordinator Contractor to support daily operations at the Charlotte headquarters. This full-time W2 role runs 40 hours per week, 8:00 AM - 5:00 PM EST, from August 2026 through December 2026, with potential extension.

You’ll manage mail, badges, and office logistics, while ensuring a welcoming work environment. The ideal candidate will have 0-2+ years of relevant experience, strong organizational skills, and the ability to multitask in a fast-paced setting.

Qualifications

• 0-2+ years of office coordination, workplace services, hospitality, facilities, or administrative experience.
• Strong organizational and time management skills.
• Customer service mindset with a positive attitude.
• Ability to prioritize multiple tasks and work independently.
• Comfortable with light lifting up to 25 pounds and working in an office environment.
• Proficient with Google Workspace and standard office software.

Responsibilities

• Support workplace services and office operations at the Charlotte headquarters.
• Assist with employee experience, vendor coordination, and administrative tasks.
• Manage mail, parking validation, badges, and general office logistics.
• Coordinate kitchen, snacks, beverages, and office supplies throughout the day.
• Help plan monthly office lunches and employee engagement events.
• Track inventory and support special projects as assigned.

Skills

Organizational skills

Time management

Customer service

Independent worker

Google Workspace

Communication

Event coordination

Tools

Google Workspace

Job description

Company Description

Palmetto is a leading clean tech company on a mission to accelerate the transition to a clean energy future. With a belief that consumers can have it all, we are an uncompromising energy company that makes coming clean a no brainer. Our award-winning technology platform empowers homeowners, businesses, and entrepreneurs to adopt renewable energy through simple, scalable, and innovative solutions. Operating at the intersection of B2B and D2C, we offer software, financial products, and services that drive real environmental impact - without compromising value. We deliver end-to-end solutions for whole home electrification that put clean energy within reach for all.

Our employees are our most valuable resource. We foster a promote-from-within culture that prioritizes talent development, career growth, and purpose-driven work. Palmetto offers a comprehensive benefits package - including unlimited PTO, medical, dental, and vision coverage, paid parental leave, retirement plans, and more - so you can have it all both personally and professionally. Palmetto prioritizes people, planet, and profit- backed by a culture that values collaboration, impact, and balance. Join us in building a brighter, cleaner world.

Location

This position will be based in Charlotte, NC, in office Monday - Friday

Reporting

This position will report to the Director of Internal Communications & Engagement.

Contract Details

This is a full-time W2 role (40 hours per week, 8:00 AM - 5:00 PM EST) starting August 2026 through December 2026, with the possibility of an extension.

Summary of Role

We are seeking a highly organized, proactive, and service-oriented Workplace Coordinator Contractor to support the daily operations of our Charlotte headquarters during a planned leave of absence.

This role is responsible for ensuring the office runs smoothly by supporting workplace services, employee experience, vendor coordination, office organization, and administrative operations. The ideal candidate enjoys staying busy, takes initiative, has strong attention to detail, and thrives in a fast-paced environment.

Strategic & Tactical

Workplace Operations

• Receive, sort, scan, and distribute incoming mail and packages
• Validate visitor parking and parking tickets
• Manage office access badges
• Complete post office and local business errands as needed
• Assist with general administrative and office support tasks

Kitchen & Hospitality

• Replenish snacks, coffee, beverages, and office supplies throughout the day
• Maintain Executive Coffee Bar
• Load and unload dishwashers multiple times daily
• Clean and organize kitchen areas throughout the day
• Complete monthly refrigerator clean-outs
• Perform periodic kitchen deep cleans
• Monitor inventory and coordinate ordering of snacks, beverages, and office supplies
• Order cold brew, and other hospitality items as needed

Employee Experience

• Prepare workstations for new hires
• Water office plants
• Coordinate monthly office lunches (onsite and offsite)
• Organize employee birthday and work anniversary celebrations
• Coordinate catering for leadership meetings and off-site events
• Support planning and execution of employee engagement events

Administrative Support

• Track inventory and maintain workplace supplies
• Coordinate vendor deliveries
• Support special projects and miscellaneous administrative tasks as assigned

Qualifications

• 0-2+ years of office coordination, workplace services, hospitality, facilities, or administrative experience
• Exceptional organizational and time management skills
• Strong customer service mindset with a positive attitude
• Ability to prioritize multiple tasks throughout the day
• Self motivated with the ability to work independently
• Comfortable lifting up to 25 pounds (office supplies, beverage cases, etc.)
• Proficient with Google Workspace
• Highly dependable and proactive
• Detail-oriented with excellent follow-through
• Enjoys creating an organized and welcoming workplace
• Comfortable interacting with employees, visitors, and vendors at all levels
• Flexible and willing to jump in wherever needed

Employment is contingent upon the successful completion of a background check.

Equal Employment Opportunity

Palmetto embraces diversity and is an Equal Employment Opportunity employer. Employment is decided on the basis of qualifications, merit, and business need. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other status protected under federal, state, or local law.

For more about our Privacy Policy, visit: https://palmetto.com/privacy-policy