Workplace Associate - Global Real Estate and Workplace

DDN; San Diego (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

DDN is seeking a Workplace Associate Global Real Estate & Workplace Services (Americas) to support workplace, facilities, and real estate initiatives across the Americas during a period of growth.

Reporting to the leadership team, you will engage with People, Finance, Legal, IT, Security, and external partners to support office operations, programs, and vendor management, while helping ensure a high-quality employee experience across locations.

Qualifications

• 3+ years in Corporate Real Estate, Workplace Services, Facilities Management, or related field.
• Experience supporting employees, customers, and guests with hospitality in a fast-paced, growing org.
• Exposure to lease administration, workplace operations, facilities management, or capital projects.
• Experience working with cross-functional stakeholders and external vendors.
• Technology, AI, infrastructure, or high-growth company experience preferred.
• Bachelor's degree in Business, Real Estate, Facilities Management, Architecture, Engineering, or related field.
• Industry certifications are advantageous.

Responsibilities

• Support the delivery of workplace experience programs to foster collaboration and wellbeing.
• Assist in implementing workplace policies, standards, and hybrid initiatives.
• Ensure consistent, high-quality employee and visitor experiences across locations.
• Collaborate with cross-functional teams to address workplace needs and improve services.
• Support day-to-day facilities operations at the Chatsworth office and portfolio-wide.
• Manage facility vendors and service providers to meet SLAs.
• Assist with health and safety compliance and preventative maintenance.
• Partner with Security and IT to ensure safe, efficient workplaces.
• Support office build-outs, renovations, relocations, and improvements.
• Coordinate with contractors, architects, furniture vendors, and landlords.
• Monitor timelines, budgets, and deliverables for projects.
• Assist with workplace planning to optimize space and employee experience.
• Assist with annual operating and capital budget planning and tracking.
• Support vendor contracts and cost optimization; contribute to sustainability programs.

Skills

Corporate Real Estate

Workplace Services

Facilities Management

Vendor Management

Cross-functional Collaboration

Stakeholder Management

Technology / AI experience

Education

Bachelor's degree in Business/Real Estate/Facilities Management

Job description

The Opportunity

DDN is seeking a Workplace Associate Global Real Estate & Workplace Services (Americas) to support the delivery of workplace, facilities, and real estate initiatives across the Americas region during a period of rapid growth and transformation.

Reporting to the Global Real Estate & Workplace leadership team, this role will help ensure DDN's offices operate efficiently, provide an exceptional employee experience, and support the company's evolving business needs. The successful candidate will work closely with the Global Real Estate and Workplace leadership team to engage with stakeholders in the People, Finance, Legal, IT, Security, and other external partners to support office operations, workplace programs, real estate transactions, capital projects, and vendor management.

This is an excellent opportunity for a hands-on workplace professional who enjoys balancing strategic initiatives with operational execution in a fast-paced, global technology environment.

Key Responsibilities

Workplace Experience & Operations

• Support the delivery of workplace experience programs that foster collaboration, engagement, and employee wellbeing.
• Assist in the implementation of workplace policies, standards, and hybrid working initiatives.
• Help ensure a consistent and high-quality employee and visitor experience across all locations.
• Collaborate with cross-functional teams to address workplace needs and continuously improve services.

Facilities Management

• Support day-to-day facilities operations in the Chatsworth office and throughout the portfolio as required.
• Manage facility vendors and service providers, ensuring service levels and operational standards are achieved.
• Assist with health and safety compliance, preventative maintenance programs, and workplace risk management.
• Partner with Security and IT teams to support safe, secure, and effective workplace environments.

Projects & Workplace Development

• Support office build-outs, renovations, relocations, and workplace improvement projects.
• Participate in the coordination of project activities with contractors, architects, furniture vendors, and landlords.
• Monitor project timelines, budgets, and deliverables to ensure successful execution.
• Assist with workplace planning initiatives that improve space utilization and employee experience.

Financial & Sustainability Support

• Assist with annual operating and capital budget planning and tracking.
• Support vendor contract management and cost optimization initiatives.
• Contribute to workplace sustainability and energy-efficiency programs across the portfolio.

Qualifications

Experience

• 3+ years of experience in Corporate Real Estate, Workplace Services, Facilities Management, or a related field.
• Experience supporting employees, customers, and guests in office environments with best-in-class hospitality in the context of a fast-paced, growing organization.
• Exposure to lease administration, workplace operations, facilities management, or capital projects.
• Experience working with cross-functional stakeholders and external vendors.
• Technology, AI, infrastructure, or high-growth company experience is preferred.
• Bachelor's degree in Business, Real Estate, Facilities Management, Architecture, Engineering, or a related field.
• Industry certifications are advantageous.