Workforce Planning & Scheduling Manager (Hybrid, Rochester)

iWorld Professionals; City of Rochester (NY); Hybrid; USD 66,000 - 110,000; Full time

Job summary

iWorld Professionals is seeking a Workforce Resource Planning & Scheduling Manager to coordinate resource allocation and project scheduling across multiple teams and locations in a fast-paced professional services environment. The role serves as a central point of contact for staffing needs and scheduling changes, ensuring alignment with business and client demands.

This position emphasizes solving scheduling challenges, managing competing priorities, and using data to provide organization and

Qualifications

• 4+ years of experience in resource management, workforce planning, or project coordination.

Responsibilities

• Coordinate resource planning, staffing assignments, and project scheduling across teams, departments, and locations.
• Serve as central point of coordination for managers regarding staffing needs and scheduling changes.
• Maintain up-to-date view of capacity, scheduled work, deadlines, and resource needs.
• Match professionals to project needs based on skills, availability, location, and workload.
• Identify scheduling conflicts, capacity constraints, and resource gaps before impact.
• Facilitate changes and reallocation of resources as priorities shift.
• Balance workloads across teams and locations by sharing resources.
• Communicate scheduling changes and capacity to stakeholders.
• Maintain accurate project assignments and resource data in systems.
• Analyze data to identify trends and workforce needs.
• Help establish consistent scheduling practices and data standards.
• Participate in system implementations and process improvements.
• Partner with leadership, HR, Technology for workforce planning.

Skills

Resource planning

Scheduling

Project coordination

Staffing

Data analysis

Communication

Organizational skills

Capacity planning

Cross-functional collaboration

Attention to detail

Job description

iWorld Professionals is seeking a Workforce Resource Planning & Scheduling Manager to coordinate resource allocation and project scheduling across multiple teams and locations in a fast-paced professional services environment. The role serves as a central point of contact for staffing needs and scheduling changes, ensuring alignment with business and client demands.

This position emphasizes solving scheduling challenges, managing competing priorities, and using data to provide organization and