Workforce & Finance Coordinator

Builders Association of North Central Florida (BANCF); Gainesville (FL); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Employer paid health insurance; $48,0

Job summary

Builders Association of North Central Florida (BANCF) is seeking a Workforce & Finance Coordinator to manage records for apprenticeship and workforce programs while providing financial and administrative support to the association. The role requires strong organization, attention to detail, and the ability to handle multiple priorities and deadlines.

You will process financial transactions, support reporting, and maintain data accuracy across systems, ensuring responsive service to members,

Qualifications

• Strong organizational, time management, and multi-tasking skills with high attention to detail.
• Excellent verbal and written communication; confidential info handling.
• Proficiency in Microsoft Office and QuickBooks.
• Ability to learn database and workforce program software.

Responsibilities

• Maintain accurate records for workforce and apprenticeship programs.
• Support apprenticeship program requirements and documentation deadlines.
• Assist apprentices and employers with program questions and documentation.
• Monitor and update information in Apprentiscope and other databases.
• Prepare program reports, spreadsheets, and related documentation.
• Coordinate document approvals and maintain files.

Skills

Organizational skills

Time management

Attention to detail

Multi-tasking

Tools

Microsoft Office

QuickBooks

Database software

Job description

The Workforce & Finance Coordinator supports the administration of BANCF's workforce and apprenticeship programs while providing financial and administrative support to the association. This position is responsible for maintaining accurate program records, coordinating workforce program requirements and documentation, processing financial transactions, and ensuring data is accurate and up to date across multiple systems. The role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities, deadlines, and program requirements. The ideal candidate is dependable, highly organized, accurate, and committed to providing responsive service to members, employers, apprentices, and association staff.

KEY RESPONSIBILITIES

• Maintain accurate and complete records for workforce and apprenticeship programs, including apprentice, employer, enrollment, attendance, training, and program documentation.
• Support the administration of apprenticeship program requirements, deadlines, forms, and related documentation.
• Assist apprentices and participating employers with program questions, documentation, and administrative requirements.
• Monitor and maintain accurate information in Apprentiscope and other program databases and systems.
• Prepare program reports, spreadsheets, correspondence, forms, and other documentation as needed.
• Coordinate document approvals, signatures, and distribution and maintain organized program files.

Finance & Accounting Support

• Process accounts receivable transactions and maintain accurate supporting records.
• Prepare member balance statements and process payments, deposits, receipts, and related financial documentation.
• Process invoices and other financial transactions in accordance with association procedures.
• Import, export, and process electronic financial data files.
• Reconcile financial records with accounting software and identify and resolve discrepancies.
• Maintain organized and accurate financial records and documentation.
• Assist with financial reporting, research, and other bookkeeping or administrative tasks as assigned.

REQUIREMENTS

• Strong organizational, time management, and multi-tasking skills; high attention to detail.
• Exceptional customer service and interpersonal skills. Ability to maintain confidential information.
• Excellent verbal and written communication skills; accuracy in correspondence is a must.
• Proficiency in Microsoft Office and QuickBooks.
• Ability to learn and effectively use database management and workforce program software.
• Ability to prioritize tasks, stay flexible, and meet deadlines.
• Ability to work independently while also collaborating effectively with staff, apprentices, employers, members, and volunteers.
• Ability to participate in all association functions and complete assigned projects promptly.
• Reliable vehicle with valid driver's license and insurance.

Reports To:

Executive Officer

Works With:

Director of Events and Communication, Director of Membership, Admin & Events Assistant, SFC Apprenticeship Staff, Committee Chairs, Members, Apprentices, and Participating Employers

Employment Classification:

Full-Time, Non-Exempt

Benefits:

• Employer paid health insurance; $48,000-$50,000 salary range