Workforce Coordinator ES

Simera; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Simera is seeking a highly organized Workforce Coordinator in San Francisco to support workforce planning, scheduling, and day-to-day resource management. You will monitor staffing needs, optimize schedules, and coordinate teams to align resources with business demands.

The role emphasizes strong analytical abilities, data-driven decision making, and collaboration with operations managers, HR, and team leads.

Qualifications

• Experience in workforce scheduling, staffing coordination, or resource planning.
• Strong analytical mindset with attention to detail and data accuracy.
• Proficient in Excel or Google Sheets for data analysis and reporting.
• Ability to coordinate with operations managers, HR, and team leads.
• Great communication skills with the ability to manage multiple priorities.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and adjust to maintain coverage.
• Identify shortages, capacity issues, and scheduling conflicts and escalate them.
• Collaborate with operations managers, team leaders, HR, and other stakeholders.
• Track productivity, utilization, attendance, service levels, and other indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee and scheduling records.
• Prepare regular workforce reports and provide insights to management.
• Assist with onboarding, staffing changes, and related admin activities.
• Identify opportunities to improve efficiency, productivity, scheduling accuracy, and utilization.
• Support implementation and improvement of workforce management processes and tools.

Skills

Analytical skills

Organizational skills

Time management

Stakeholder management

Excel & Sheets

Communication

Data analysis

Tools

Microsoft Excel

Google Sheets

Workforce management tools

Job description

We are seeking a highly organized, analytical, and proactive Workforce Coordinator to support workforce planning, scheduling, and day-to-day resource management. The ideal candidate will have strong analytical and communication skills, with the ability to monitor staffing needs, optimize schedules, coordinate teams, and ensure workforce resources are aligned with business demands.

Responsibilities

• Coordinate workforce schedules, staffing plans, and resource allocation based on business needs.
• Monitor staffing levels, workload, attendance, availability, and capacity to identify gaps or overages.
• Prepare and maintain workforce schedules, forecasts, reports, and staffing trackers.
• Analyze operational data and workforce metrics to support staffing and scheduling decisions.
• Coordinate shift assignments, schedule changes, coverage, and time-off requests.
• Monitor real-time workforce activity and make adjustments when necessary to maintain adequate coverage.
• Identify staffing shortages, capacity issues, and scheduling conflicts and escalated them appropriately.
• Collaborate with operations managers, team leaders, HR, and other stakeholders to address workforce requirements.
• Track productivity, utilization, attendance, service levels, and other workforce performance indicators.
• Support workforce forecasting and capacity planning activities.
• Maintain accurate employee, scheduling, and workforce-related records.
• Prepare regular workforce reports and provide insights and recommendations to management.
• Assist with onboarding, staffing changes, and workforce-related administrative activities.
• Identify opportunities to improve workforce efficiency, productivity, scheduling accuracy, and resource utilization.
• Support the implementation and improvement of workforce management processes and tools.

Required Skills

• Strong analytical, organizational, and time-management skills.
• Excellent attention to detail and ability to work accurately with data.
• Strong understanding of workforce planning, scheduling, and resource management.
• Proficiency with Microsoft Excel, Google Sheets, and workforce management tools.
• Ability to analyze staffing data, identify trends, and make informed recommendations.
• Strong problem-solving and decision-making skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and respond effectively to changing business needs.
• Strong coordination and stakeholder-management skills.
• Ability to work with workforce metrics such as occupancy, utilization, productivity, staffing levels, and service levels.
• Strong follow-up and task-management abilities.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Adaptability and ability to work effectively in a fast-paced environment.
• Professional, proactive, dependable, and results-oriented attitude.

Requirements

• Previous experience as a Workforce Coordinator, Workforce Analyst, Workforce Specialist, Scheduling Coordinator, or similar role.
• Experience with workforce scheduling, staffing coordination, or resource planning.
• Experience analyzing workforce data and operational performance metrics.
• Strong Excel or Google Sheets skills, including formulas, data analysis, and reporting.
• Experience creating and maintaining staffing schedules and workforce reports.
• Experience coordinating schedule changes, coverage, and resource allocation.
• Familiarity with workforce management systems and scheduling platforms.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication skills and ability to work with employees, managers, and cross-functional stakeholders.
• Strong analytical mindset and attention to detail.
• Ability to work independently while collaborating effectively with a team.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, proactive, and results-driven approach.
• English proficiency is required if the position involves working with English-speaking teams, employees, or stakeholders.

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