Workforce Administration Specialist

Hire Up Staffing Services; Fresno (CA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

ESOP

Paid time off

Professional development

Career growth

Job summary

Hire Up Staffing is seeking a Workforce Administration Specialist to coordinate employee administration processes, including recruitment, onboarding, benefits administration, and recordskeeping. The role requires handling multi-state onboarding and compliance while partnering with management to improve procedures and ensure timely follow-through.

The ideal candidate is a self-directed problem solver with strong judgment and accountability, capable of independently managing responsibilities in a

Qualifications

• Minimum 3 years of hands-on experience in workforce administration, HR administration, or a related role preferred.
• Experience with multi-state onboarding, offboarding, and employment compliance.
• Working knowledge of California employment laws and regulations.
• Experience administering employee benefits and coordinating open enrollment.
• Experience with recruiting, personnel records, and employment documentation.
• Strong organizational skills, attention to detail, and ability to manage competing priorities independently.
• Demonstrated ability to establish procedures, resolve issues, and ensure consistent follow-through.

Responsibilities

• Manage employee onboarding, orientation, and offboarding across multiple states.
• Maintain accurate, organized, and compliant personnel records.
• Administer employee benefits, including enrollment, changes, and annual open enrollment.
• Support employee relations, policy administration, and performance management documentation.
• Coordinate employee performance reviews with management.
• Manage recruiting activities, including job postings, applicant screening, preliminary interviews, interview coordination, and reference checks.
• Monitor compliance with applicable federal, state, and local employment laws.
• Maintain safety training records and assist with compliance tracking.
• Develop, implement, and maintain efficient workforce administration procedures.

Skills

Workforce administration

HR administration

Onboarding

Open enrollment

Employee records

Recruiting coordination

Regulatory compliance

California employment laws

Multi-state coordination

Problem solving

Job description

Workforce Administration Specialist

The Workforce Administration Specialist is responsible for coordinating employee administration processes, including recruitment, onboarding, benefits administration, personnel recordkeeping, employment compliance, and offboarding. Working closely with management, this individual will establish and maintain consistent administrative procedures, ensure compliance with federal and multi-state employment regulations, and support employee-related activities across the organization. The ideal candidate is a self-directed problem solver who demonstrates sound judgment, discretion, and accountability, with the ability to independently manage responsibilities, improve processes, and ensure timely follow-through.

Key Responsibilities

• Manage employee onboarding, orientation, and offboarding across multiple states.
• Maintain accurate, organized, and compliant personnel records.
• Administer employee benefits, including enrollment, changes, and annual open enrollment.
• Support employee relations, policy administration, and performance management documentation.
• Coordinate employee performance reviews with management.
• Manage recruiting activities, including job postings, applicant screening, preliminary interviews, interview coordination, and reference checks.
• Monitor compliance with applicable federal, state, and local employment laws.
• Maintain safety training records and assist with compliance tracking.
• Develop, implement, and maintain efficient workforce administration procedures.

Qualifications

• Minimum 3 years of hands-on experience in workforce administration, HR administration, or a related role preferred.
• Experience with multi-state onboarding, offboarding, and employment compliance.
• Working knowledge of California employment laws and regulations.
• Experience administering employee benefits and coordinating open enrollment.
• Experience with recruiting, personnel records, and employment documentation.
• Strong organizational skills, attention to detail, and ability to manage competing priorities independently.
• Demonstrated ability to establish procedures, resolve issues, and ensure consistent follow-through.
• Experience in construction, manufacturing, or another decentralized workforce environment preferred.

What our client offers:

• Competitive compensation based on experience.
• Comprehensive medical, dental, and vision benefits.
• 401(k) with company match.
• Employee Stock Ownership Plan (ESOP).
• Paid vacation and holidays.
• Professional development opportunities.
• Long-term career opportunities with an established and growing organization.

Compensation $65-000-$70,000 annually, depending on qualifications and experience (approximately $31.25-$33.65 per hour based on a 40-hour workweek).

Position Classification: Full-time, non-exempt; overtime eligible.