Workflow Coordinator 1st and 3rd shift

Universal Pure; Malvern (Chester County); On-site; USD 42,000 - 56,000; Full time

Job summary

Universal Pure, LLC in Malvern, PA is seeking a proactive HPP Workflow Coordinator to manage the processing of HPP and VAS activities. You will assist with scheduling, complete work orders, and coordinate with operations and FSQA to ensure timely and accurate production activities.

Responsibilities include managing wave tickets, maintaining ERP/WMS records, and ensuring smooth inbound/outbound product flow.

Qualifications

• High school diploma required; associate or bachelor’s degree in business, supply chain, or related field preferred
• Bachelor’s degree in business, supply chain, or related field preferred
• Experience with ERP and WMS systems is a plus
• Logistics, warehousing, or production coordination experience preferred

Responsibilities

• Work order creation
• Timely and accurate delivery of wave tickets to the warehouse
• Scheduling of inbound/outbound appointments for HPP/VAS activities
• Close work orders promptly after FSQA release
• Maintain accuracy of records and folders within ERP/WMS
• Coordinate and communicate with the Warehouse Team to ensure timely inbound and outbound product flow

Skills

Strong organizational skills

Administrative skills

Effective communication

Cross-functional coordination

Attention to detail

Education

Bachelor's degree

Associate or bachelor’s degree in business or supply chain

Tools

ERP

WMS

Microsoft Office

Job description

Position Purpose:

The primary purpose of this role is to facilitate the processing of HPP/VAS activities. This position is responsible for scheduling assistance, work order completion, and coordination with operations and FSQA to ensure timely and accurate completion of production activities.

Brief Description

Position Purpose:

The primary purpose of this role is to facilitate the processing of HPP/VAS activities. This position is responsible for scheduling assistance, work order completion, and coordination with operations and FSQA to ensure timely and accurate completion of production activities.

Position Purpose:

Position Purpose:

The primary purpose of this role is to facilitate the processing of HPP/VAS activities. This position is responsible for scheduling assistance, work order completion, and coordination with operations and FSQA to ensure timely and accurate completion of production activities.

HPP Workflow Coordinator Job Responsibilities

Work closely with the planning team and the facilitation of the work orders utilized by operations.

• Provide administrative and clerical support to the Production Team to ensure smooth daily operations
• Maintain accuracy of records and folders within ERP/WMS systems
• Coordinate and communicate with the Warehouse Team to ensure timely inbound and outbound product flow
• Monitor and track product inventory before and after HPP processing to ensure accuracy
• Maintain and file records in compliance with company standards
• Verify that all inventory is scanned correctly across ERP and WMS, including inbound, outbound, HPP, and VAS transactions. This includes physical cycles counts
• Update work orders status to ‘built’ promptly on the day of completion
• Scan and upload folder documents to work order
• Conduct end of shift reporting and shift hand off
• Close work orders promptly after FSQA release
• Identify and resolve process issues in real time, escalating gaps to management as necessary
• Provide operational support, including production duties as needed

Education, Experience, And Licensing Requirements

• High School Diploma or equivalent required; associate or bachelor’s degree in business, supply chain, or related field preferred
• Previous experience in logistics, warehousing, or production coordination preferred
• Experience working with ERP and WMS systems is a plus

Major Tasks, Responsibilities, And Key Accountabilities

• Work order creation
• Timely and accurate delivery of wave tickets to the warehouse
• Scheduling of inbound/outbound appointments for HPP/VAS activities

VAS/HPP Workflow Coordinator Job Responsibilities

Work closely with the planning team and the facilitation of the work orders utilized by operations

• Provide administrative and clerical support to the Production Team to ensure smooth daily operations
• Maintain accuracy of records and folders within ERP/WMS systems
• Coordinate and communicate with the Warehouse Team to ensure timely inbound and outbound product flow
• Monitor and track product inventory before and after HPP processing to ensure accuracy
• Maintain and file records in compliance with company standards
• Verify that all inventory is scanned correctly across ERP and WMS, including inbound, outbound, HPP, and VAS transactions. This includes physical cycles counts
• Update work orders status to ‘built’ promptly on the day of completion
• Scan and upload folder documents to work order\
• Conduct end of shift reporting and shift hand off
• Close work orders promptly after FSQA release
• Identify and resolve process issues in real time, escalating gaps to management as necessary
• Provide operational support, including production duties as needed

Requirements

Major tasks, responsibilities, and key accountabilities:

• Work order creation
• Timely and accurate delivery of wave tickets to the warehouse
• Scheduling of inbound/outbound appointments for HPP/VAS activities
• Closure of inbound WIP purchase order
• Reconciliation and closure of workorders

Additional Responsibilities

• N/A

Travel Required

None

Preferred Qualifications

• Bachelor's degree
• Relevant experience
• Industry Experience

Qualifications/Skills

• Strong organizational and administrative skills
• Ability to manage multiple priorities with accuracy and efficiency
• Excellent communication and coordination skills with cross-functional teams
• Proficiency in ERP, WMS, and Microsoft Office applications
• Detail-oriented with strong record-keeping skills
• Ability to problem-solve and ensure accuracy in documentation and processes
• Strong interpersonal skills to work effectively with dock employees, drivers, and operations teams.

Working Conditions

• This role operates in a wet and cold/refrigerated environment (around 35 degrees F) located within a manufacturing, warehousing, and production type facility. Must be able to withstand cold temperatures for extended periods
• This is largely a static role with standing; however, the ability to perform repetitive bending and standing up is also required. This would require the ability to lift 10-35 lbs. repetitively and up to 45 lbs. occasionally.

Depending on the area, must also be able to push/pull up to 250 lbs. on rollers occasionally

• Must be able to physically walk the production floor having a hands-on approach with problem solving
• Hourly Employees: Universal Pure facilities may process, pack, and store products containing allergenic food ingredients as referenced by FDA, team members who may come in direct contact, must be able to work with these ingredients.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Universal Pure Is an Equal Employment Opportunity Employer