Workflow Administrative Assistant

The Regional Municipality of Durham; Tucson (AZ); On-site; Full time

Job summary

Join a leading company as a Workflow Administrator, where you will manage work orders and streamline operational workflows. This onsite role requires excellent organizational skills and the ability to thrive in a fast-paced environment, providing critical support to internal teams.

Benefits

Comprehensive benefits package

Eligibility for bonus program

Qualifications

• 2-3 years of administrative or workflow coordination experience preferred.
• Computer literacy required, especially in Microsoft Office Suite.

Responsibilities

• Manage work orders and ensure timely completion.
• Coordinate communication between teams and provide administrative support.

Skills

Multitasking

Communication

Organizational Skills

Problem-solving

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Office Suite

Work order systems

Job description

Compensation: $19.00/Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management

Shift: Monday to Friday 8am -4:30pm

Position Summary:

Join our team as a Workflow Administrator, where you'll play a key role in managing work orders, coordinating operational workflows, and ensuring seamless communication between teams. This is an onsite position and requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Work Order Management: Review and process work orders assigned to ABM, ensuring accurate documentation and timely completion.
• Quoting & Proposal Creation: Develop standard quotes and proposals for work orders based on provided guidelines.
• Communication & Coordination: Act as the primary point of contact for custodial service requests, reaching out to Leads for urgent work orders.
• Administrative Support: Maintain organized records, track purchase orders, and support invoicing and expense processing.
• Calendar & Meeting Coordination: Schedule and coordinate meetings, maintain an up-to-date calendar, and facilitate clear communication among stakeholders.
• Reporting & Data Entry: Generate daily reports, manage digital and physical filing systems, and input data into work order and accounting systems.
• Customer Service: Provide professional and responsive support to internal teams and external clients.

Required Skills & Qualifications:

• Education: High school diploma or equivalent required; bachelor's degree preferred.
• Experience: 2-3 years of administrative or workflow coordination experience preferred.
• Technical Skills:
  • Computer literacy and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with work order systems and data entry.
• Key Competencies:
  • Strong multitasking abilities and ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Detail-oriented with strong analytical and problem-solving skills.
  • Self-starter who can work independently with minimal supervision.
  • Ability to handle confidential information with discretion.

If you're looking for an opportunity to be a critical part of a highly organized, fast-moving team, apply today!

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About Us

ABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.