Workers Compensation Paralegal

Rob Levine & Associates; Providence (RI); On-site; USD 50,000 - 70,000; Full time

Job summary

A legal firm seeks a Workers’ Compensation Paralegal to provide administrative and legal support to attorneys. Responsibilities include maintaining client files, drafting legal documents, and scheduling events. The ideal candidate should have 3-5 years of experience in workers’ compensation, particularly in Rhode Island law. Proficiency in Microsoft Office is essential, alongside strong organizational and communication skills. This is a remote position, emphasizing a commitment to serving veterans and under-served communities.

Qualifications

• 3-5 years of workers’ compensation experience in Rhode Island.
• Knowledge of Massachusetts Workers’ Compensation Law and Court Procedures preferred.

Responsibilities

• Maintain and organize client files, both electronic and paper.
• Draft and file legal documents with the courts.
• Schedule important events and maintain attorney calendars.
• Provide administrative support to enhance office efficiency.
• Prepare exhibits and supporting documents for trials.

Skills

Organizational skills

Communication skills

Time management

Proficiency in Microsoft Office Suite

Knowledge of Rhode Island Workers’ Compensation law

Job description

The Workers’ Compensation Paralegal (“WC Paralegal”), a member of the Workers’ Compensation team, is a key position responsible for providing administrative and legal support to the Firm’s Workers’ Compensation attorneys. The WC Paralegal will be responsible for a variety of tasks, including but not limited to, organizing and analyzing documents and case work, drafting pleadings and other court documents, filing court documents, scheduling events, actively contributing in all phases of the discovery process and preparing exhibits and documents for court hearings, depositions, and trials. The WC Paralegal must be extremely organized and meticulous, and able to multi-task in order to effectively work in the Firm’s high-speed, deadline driven environment.

Essential functions

• Maintain client files with continual updating and filing copies of documents (electronic/paper files) created within the office or received from outside parties, including but not limited to, employment records, claim file records, medical bills, and a large number of medical records that will also need to be sorted, reviewed, maintained, and updated on a continual basis.
• Knowledge of the Rhode Island Workers’ Compensation law and Court Process is a must. Preferred knowledge of the Massachusetts Workers’ Compensation law and court procedure.
• Properly request documents to further support our clients’ claims and ongoing follow-up to keep clients’ files as up to date as possible.
• Preparation of discovery requests and responses, and other pleadings, as well as filing/eFiling such pleadings with the courts and/or serving the same on the appropriate case-related parties.
  Schedule events, including but not limited to, hearings, depositions, medical evaluations, attorney conferences, client meetings, court reporters and interpreters.
• Preparation of exhibits, exhibit and witness lists for trials/hearings, pre-trial conference memos, mediation materials, and settlement documents.
• Provide substantive administrative support to attorneys to enhance office efficiency and effectiveness.
• Assist with maintaining an accurate calendar for the assigned attorneys by docketing deadlines in Smart Advocate and Outlook calendaring. Communicate clearly and effectively and work professionally with all attorneys and Legal Assistants assigned to the team.
• Consistently produce high level work that is accurate and meets or exceeds Firm standards.
• Regular and reliable attendance
• Excellent oral and written communications skills.
• Ability to prioritize while meeting all deadlines and demonstrating a high level of reliability and efficiency.
• Ability to work in a very fast-paced environment and adapt to changes.
• Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint)
• Must work well in a team-oriented environment.
• Desire to always be learning and improving.
• Timely and efficient work product while setting tasks/goals and following through to achieve the highest level of completion.
• The ability to use foresight to effectively plan ahead in an effort to anticipate the needs of supervising attorneys and the team.

This position is remote.

Qualifications for position

• Required: 3-5 years of workers’ compensation experience in Rhode Island.
• Preferred: Knowledge of Massachusetts Workers’ Compensation Law, Court Procedures, electronic filing system and DMS system.

Our team is looking for an individual who is passionate about assisting one of the nation’s most under-served communities — our veterans.