Worker's Compensation Coordinator

Ventura Orthopedics Inc.; Thousand Oaks, Northern (CA, KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

PTO

Paid sick leave

Paid holidays

Health insurance benefits

401(k) retirement plan

FSA

Supplemental insurance

Life insurance

Uniform allowance

Continuing education support

Career growth opportunities

Competitive compensation

Job summary

Ventura Orthopedics Inc. is seeking a highly organized Worker’s Compensation Coordinator to join our clinic team.

You will act as a key liaison between patients, physicians, insurance carriers, attorneys, and employers, ensuring timely care and support throughout the treatment journey. In this fast-paced healthcare environment, you will manage appointments, authorizations, records, and reports, while delivering outstanding customer service.

Qualifications

• High School Diploma or GED required.
• 12–18 months of related healthcare/administrative experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Professional demeanor and customer-focused approach.
• Ability to work in a fast-paced medical office.
• Proficiency with computer systems and standard office equipment.

Responsibilities

• Schedule appointments for workers' compensation patients.
• Coordinate and verify treatment authorizations with insurance carriers.
• Request and obtain medical records from insurance and physician offices.
• Distribute supplemental reports to physicians for completion.
• Process and distribute medical reports to carriers, providers, attorneys, and others.
• Maintain and file incoming workers' compensation documents.
• Assist physicians with job descriptions, work status reports, and forms.
• Schedule interpreters for Spanish-speaking patients as needed.
• Communicate with carriers, patients, employers, attorneys about scheduling and treatment.
• Enter and maintain accurate workers' compensation patient demographics.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Computer literacy

Customer service

Education

High School Diploma or GED

Job description

Join the Ventura Orthopedics Team!

Worker's Compensation Coordinator

Make a Difference. Support Exceptional Patient Care. Grow Your Career.

Ventura Orthopedics is seeking a highly organized and detail-oriented Worker's Compensation Coordinator to join our clinic team. In this important role, you will serve as a key liaison between patients, physicians, insurance carriers, attorneys, and employers, helping ensure that injured workers receive timely care and support throughout their treatment journey.

If you thrive in a fast-paced healthcare environment, enjoy coordinating multiple priorities, and take pride in delivering outstanding customer service, we'd love to hear from you.

Why Join Ventura Orthopedics?

At Ventura Orthopedics, we invest in our employees because we know our people are our greatest asset.

Full-Time Employee Benefits Include:

• Paid Time Off (PTO)
• Paid Sick Leave
• Paid Holidays
• Health Insurance Benefits
• 401(k) Retirement Plan
• Flexible Spending Account (FSA)
• Supplemental Insurance Options
• Life Insurance
• Uniform Allowance
• Continuing Education Support
• Supportive Team Environment and Career Growth Opportunities
• Competitive Compensation

What You'll Do

As a Worker's Compensation Coordinator, you will:

• Schedule appointments for new and established worker's compensation patients.
• Coordinate and verify treatment authorizations with insurance carriers.
• Request and obtain medical records from insurance companies and physician offices.
• Distribute supplemental reports to physicians for completion.
• Process and distribute medical reports to insurance carriers, referring providers, attorneys, and other appropriate parties.
• Maintain and file incoming worker's compensation correspondence and documentation.
• Assist physicians with job descriptions, work status reports, and other required forms.
• Schedule and coordinate interpreters for Spanish-speaking patients as needed.
• Communicate with insurance carriers, patients, employers, and attorneys regarding appointment scheduling and treatment-related matters.
• Enter and maintain accurate worker's compensation patient demographic information.

Support efficient clinic operations while providing exceptional customer service

Why You'll Love Working Here

At Ventura Orthopedics, you'll be part of a respected orthopedic specialty practice dedicated to helping patients return to work, activity, and healthy living. Our team members play an essential role in creating exceptional patient experiences while supporting physicians and clinical staff in delivering outstanding care.

Requirements

What We're Looking For

Required Qualifications

• High School Diploma or GED required.
• Minimum of 12-18 months of related healthcare, medical office, worker's compensation, or administrative experience, or an equivalent combination of education and experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Professional demeanor and customer-focused approach.
• Ability to work effectively in a fast-paced medical office environment.
• Proficiency with computer systems and standard office equipment.

Preferred Attributes

• Experience working with worker's compensation cases and insurance carriers.
• Knowledge of medical terminology and orthopedic practice workflows.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Effective problem-solving and critical-thinking skills.
• Positive attitude and collaborative team mindset.
• Ability to remain calm and professional when dealing with difficult situations.

Ventura Orthopedics is an Equal Opportunity Employer.