Workday HRIS Specialist

Weber Blackstone; Logan (UT); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Tuition Reimbursement Opportunities

Local community events and engagement

Job summary

Weber Blackstone in Utah is seeking a Workday HRIS Specialist to administer Time Tracking, Absence and Recruiting modules, partnering with Payroll, HR and IT to ensure accurate payroll processing and regulatory compliance. You will configure and support time tracking, leave, and recruiting processes, build reports, run tests, and drive continuous improvement across Workday configurations and integrations.

Join a collaborative team at Weber Blackstone to optimize workforce data, enable a strong

Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field, or equivalent professional experience.
• 3–5 years of HRIS or HR technology experience, with hands‑on Workday configuration and support experience.
• Experience with at least two of the following Workday functional areas: Time Tracking, Absence, Recruiting.
• Strong understanding of Workday business processes, condition rules, eligibility rules, and reporting; experience troubleshooting complex configuration and data issues.
• Strong analytical and problem‑solving skills, attention to detail, and commitment to data accuracy.
• Ability to translate business requirements into system solutions and manage multiple priorities across functional teams.

Responsibilities

• Configure and maintain Time Tracking templates, calculations, time blocks, schedules, and eligibility rules.
• Troubleshoot time entry validations, approvals, notifications, and business processes.
• Configure time-related pay rules and ensure data flows into payroll.
• Collaborate with Payroll to ensure accurate time calculations and retroactive adjustments.
• Develop reports and audits for wage‑and‑hour compliance.
• Lead configuration for Absence, including leave types, accruals, and approvals.
• Configure Recruiting processes, job postings, candidate applications, and hiring workflows.
• Support integrations with job boards and background-check providers.
• Maintain security and access controls for Workday modules.
• Participate in Workday releases and testing; document results and approvals.

Skills

HRIS experience

Workday configuration

Time Tracking

Absence

Recruiting

Reporting & analytics

Cross-functional collaboration

Problem-solving

Education

Bachelor's degree in related field or equivalent experience

Tools

Excel advanced

Workday EIBs

Workday security configuration

Workday releases

Job description

At Weber Blackstone, we believe the best moments happen outdoors while enjoying delicious food with your favorite people. We lead the industry in innovation, design, and consumer delight, and we're fueled by people who are curious, bold, and collaborative. Whether you're a seasoned pro or exploring a new craft, we want Weber Blackstone to be the spark that ignites your next career move. Come be part of our BBQ!

The Workday HRIS Specialist — Time Tracking, Absence & Recruiting administers, configures, and supports the organization's Workday Time Tracking, Absence, and Recruiting modules, serving as the functional subject matter expert for timekeeping, leave/absence, and recruiting technology.

The role partners closely with Payroll, HR, Talent Acquisition, Benefits, HR Operations, and IT to ensure Workday configuration supports business requirements, regulatory compliance, accurate payroll processing, and a strong employee and candidate experience — with hands‑on responsibility for configuration, business processes, reporting, testing, troubleshooting, integrations, security, and continuous improvement.

Key Responsibilities

Workday Time Tracking

• Serve as the primary functional resource for Time Tracking; configure and maintain time entry processes, templates, calculations, calculation tags, time blocks, work schedules, and eligibility rules.
• Maintain and troubleshoot time entry validations, approvals, notifications, and business processes.
• Configure time-related pay rules, including overtime, shift differentials, meal and rest periods, holiday pay, premium pay, call-back and reporting pay, minimum‑hours rules, time rounding, and work schedules/workweeks.
• Partner with Payroll to ensure time calculations flow accurately into payroll; troubleshoot missing or incorrect results and support retroactive time adjustments.
• Monitor time-related integrations, scheduled processes, and exceptions, including time clock and third‑party timekeeping integrations.
• Develop reports and audits to proactively catch timekeeping issues before payroll processing; assist with configuration supporting federal, state, and local wage‑and‑hour requirements.

Workday Absence

• Serve as the primary functional resource for Absence; configure and maintain time off plans, leave types, accruals, eligibility rules, balance calculations, carryover and maximum balance rules, waiting periods, period schedules, and time off requests/approvals.
• Troubleshoot employee time‑off balances and accrual calculations; support leave‑of‑absence business processes and related transactions.
• Partner with HR and Benefits on leave programs and statutory requirements; coordinate Absence configuration with Time Tracking and Payroll for accurate downstream processing.
• Support retroactive absence corrections/adjustments and year‑end/plan‑year rollover activities.
• Develop reports and audits to identify negative balances, incorrect accruals, missing eligibility, and other exceptions.
• Support testing and implementation of new or revised time‑off and leave programs.
• Serve as the primary functional resource for Recruiting; configure and maintain business processes covering job requisitions, job postings, candidate applications, screening, interviews, assessments, offers, background checks, pre‑employment activities, and hire processes.
• Maintain recruiting questionnaires, disposition reasons, candidate stages, notifications, templates, and approval workflows.
• Partner with Talent Acquisition and HR to improve recruiter, hiring manager, and candidate experience; troubleshoot business process and workflow issues.
• Support internal and external career sites and job posting integrations, plus integrations with job boards, background‑check providers, and assessment vendors.
• Support recruiting reporting and analytics (time‑to‑fill, candidate pipeline, requisition status, hiring activity, recruiter metrics) and assist with mass updates and data corrections.
• Identify opportunities to automate recruiting processes and reduce administrative work for recruiters and hiring managers.

Cross‑Functional Workday Responsibilities

Configuration & Business Processes

• Evaluate business requirements and translate them into scalable Workday configuration, including business processes, condition rules, approvals, validations, notifications, and routing.
• Assess downstream impacts of configuration changes across Time Tracking, Absence, Recruiting, Core HCM, Payroll, Benefits, and integrations.
• Maintain configuration and process documentation, and follow established change‑control and configuration‑management procedures.

Reporting & Data

• Develop and maintain custom reports, dashboards, calculated fields, and audit reports; create operational reports for Payroll, HR, Talent Acquisition, and HR leadership.
• Perform regular data audits to proactively identify system or data‑quality issues.
• Create and process EIBs and other mass data updates; support ad hoc reporting and data‑analysis requests.

Testing & Workday Releases

• Develop test scenarios and coordinate functional and regression testing for configuration changes, enhancements, and integrations, with particular emphasis on downstream payroll impacts.
• Participate in Workday's semiannual release process; review new functionality for Time Tracking, Absence, and Recruiting and recommend adoption opportunities.
• Document testing results and obtain appropriate business approval before production deployment.

Security & Controls

• Support Workday security for Time Tracking, Absence, and Recruiting, including troubleshooting role assignments and user‑access issues.
• Partner with HR and IT to ensure appropriate access to sensitive employee and candidate information, and support periodic security and business process reviews.
• Maintain controls and documentation to support internal and external audits.

Qualifications

Required

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field, or equivalent professional experience.
• 3–5 years of HRIS or HR technology experience, with hands‑on Workday configuration and support experience.
• Experience with at least two of the following Workday functional areas: Time Tracking, Absence, Recruiting.
• Strong understanding of Workday business processes, condition rules, eligibility rules, and reporting; experience troubleshooting complex configuration and data issues.
• Strong analytical and problem‑solving skills, attention to detail, and commitment to data accuracy.
• Ability to translate business requirements into system solutions and manage multiple priorities across functional teams.

Preferred

• Advanced experience with Workday Time Tracking and/or Absence, and experience supporting Workday Recruiting.
• Understanding of the relationship between Workday Time Tracking, Absence, and Payroll, including wage‑and‑hour concepts (overtime, premium pay, workweeks, meal periods, timekeeping requirements).
• Experience with Workday custom reports and calculated fields, creating and processing EIBs, Workday security, and troubleshooting integrations.
• Experience supporting Workday's semiannual release process.
• Advanced Microsoft Excel skills.
• Workday Pro accreditation or formal Workday training in Time Tracking, Absence, Recruiting, or related areas.
• Strong analytical, troubleshooting, and root‑cause problem‑solving skills
• Detail‑oriented, highly organized, and customer/service focused
• Ability to understand complex business requirements and communicate clearly (written and verbal)
• Ability to collaborate across Payroll, HR, Benefits, Talent Acquisition, and IT
• Strong documentation and change‑management discipline, with a continuous‑improvement mindset
• Ability to manage confidential employee and candidate information appropriately

Success Measures

• Accurate and reliable Time Tracking and Absence configuration, with accurate transfer of time and absence information into payroll
• Reduction in timekeeping and absence‑related payroll errors, and timely resolution of Workday support issues
• Reliable, efficient Recruiting processes and improved recruiter, hiring manager, employee, and candidate experience
• Successful implementation/testing of Workday releases and enhancements, and reduction in manual processes through automation
• Strong system controls, documentation, and data integrity, with effective partnership across Payroll, HR, Benefits, Talent Acquisition, and IT

Working Conditions

• Physical Requirements:
• While performing the duties of this job, the employee is regularly required to sit, stand, and move about the workplace for extended periods. The employee must be able to use hands and fingers to operate a computer, phone, and other standard office or job‑related equipment, and must be able to see, hear, and communicate effectively to exchange information in person, by phone, or electronically. The employee may occasionally be required to lift, carry, or move materials up to 15 lbs.
• Additional physical demands may apply depending on the specific responsibilities of a given role (e.g., extended standing, exposure to varying temperatures, or use of personal protective equipment) and will be communicated by the hiring manager as applicable.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Why Join us

• Be part of growing this newly joint company that is the leader in the outdoor cooking industry
• Learn how to grill with Weber Blackstone’s Grill Academy Master Grillers
• Tuition Reimbursement Opportunities
• Local community events and engagement

Weber Blackstone is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by federal, state, or local laws.