Work Study – Student Registrar Assistant

Prismhr Hire; Boulder (CO); On-site; USD 25,000 - 30,000; Part time

Job summary

Naropa University in Boulder, CO, invites applications for a Work Study – Student Registrar Assistant. This on-site role supports the Registrar’s Office with preparing historical records for digitization and assisting with transcript processing.

The position requires attention to detail and discretion handling confidential student records, with a 25% FTE schedule (10 hours per week) and a $20.00 per hour wage. Application deadline is 9/30 or until filled.

Qualifications

• Must be offered federal or state work study hours by Financial Aid.
• Ability to follow written and verbal instructions and established office procedures.
• Basic proficiency with Microsoft Office, including Outlook and Word, and comfort learning office scanning and document-management processes.
• Ability to organize, sort, and accurately process paper and electronic records.
• Reliable and punctual.
• Excellent attention to detail and accuracy.
• Effective verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and appropriately handle sensitive student information.
• Commit to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

Responsibilities

• Review historical paper student files and identify Naropa University transcripts that need to be removed and prepared for scanning.
• Organize, sort, and prepare transcripts and related student record documents for digitization according to Registrar’s Office procedures.
• Scan and/or assist with scanning student record documents and verify that documents are complete and legible, as assigned.
• Print Naropa transcripts and prepare transcript orders for mailing, including organizing documents and envelopes according to established procedures.
• Assist with basic filing, document organization, data entry, and other routine administrative tasks as needed.
• Follow established Registrar’s Office procedures and ask questions when records are incomplete, unclear, or require staff review.
• Create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Maintain confidentiality of all student records and information in accordance with university policy and the Family Educational Rights and Privacy Act (FERPA).
• Other duties as assigned.

Skills

Microsoft Office

Confidentiality

Attention to detail

Communication skills

Reliability

Job description

Position Title: Work Study – Student Registrar Assistant
# of Positions to Fill: 1
Department/Program: Registrar's Office
Work Location Authorization: On-Site
Campus Location: Arapahoe Campus
Reports to: Registrar
FLSA Classification: Non-Exempt/Hourly
FTE: 25% (10 hrs/week)
Compensation: $20.00 per hour
Application Deadline 9/30 or until filled

Job Summary

The Registrar Assistant provides administrative support to the Registrar’s Office with a primary focus on preparing historical student records for digitization and assisting with transcript processing. This position requires careful attention to detail, reliability, and the ability to maintain confidentiality when handling student educational records.

Job Duties & Responsibilities

• Review historical paper student files and identify Naropa University transcripts that need to be removed and prepared for scanning.
• Organize, sort, and prepare transcripts and related student record documents for digitization according to Registrar’s Office procedures.
• Scan and/or assist with scanning student record documents and verify that documents are complete and legible, as assigned.
• Print Naropa transcripts and prepare transcript orders for mailing, including organizing documents and envelopes according to established procedures.
• Assist with basic filing, document organization, data entry, and other routine administrative tasks as needed.
• Follow established Registrar’s Office procedures and ask questions when records are incomplete, unclear, or require staff review.
• Create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Maintain confidentiality of all student records and information in accordance with university policy and the Family Educational Rights and Privacy Act (FERPA).
• Other duties as assigned.

What Naropa Requires…

• Student must be offered federal or state work study hours by Financial Aid in order to fill this position.
• Ability to carefully follow written and verbal instructions and established office procedures.
• Basic proficiency with Microsoft Office, including Outlook and Word, and comfort learning office scanning and document-management processes.
• Ability to organize, sort, and accurately process paper and electronic records.
• Reliable and punctual.
• Excellent attention to detail and accuracy.
• Effective verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and appropriately handle sensitive student information.
• Commit to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

What We’d Like You to Have But Not Required…

• Previous office, filing, scanning, data entry, or records-management experience.
• Familiarity with student information systems or experience working with confidential records.

Naropa recognizes the following holidays throughout the year:

Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Fall Break, 4th Thursday and Friday in November, and Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s.

Naropa’s health and welfare benefits include the following:

• medical
• dental
• vision
• FSA
• HSA
• employer-paid short-term and long-term disability
• employer-paid life insurance and accidental death and dismemberment
• an employer-sponsored pre-tax retirement savings plan
• a variety of voluntary, employee-paid supplemental insurance plans

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week.

Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan.

• employer-paid short-term & long-term disability
• employer-paid life insurance & accidental death and dismemberment
• the retirement plan

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only.

• Naropa’s retirement plan

Leave Benefits

• All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits.
• Full-time and part-time staff positions accrue vacation and personal time.
• All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program.

Naropa University is an equal opportunity, non-discriminatory employer and Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.

JOB CODE: AY2627 0047