Digital Records Assistant – Registrar Office

Prismhr Hire; Boulder (CO); On-site; USD 25,000 - 30,000; Part time

Job summary

Naropa University in Boulder, CO, invites applications for a Work Study – Student Registrar Assistant. This on-site role supports the Registrar’s Office with preparing historical records for digitization and assisting with transcript processing.

The position requires attention to detail and discretion handling confidential student records, with a 25% FTE schedule (10 hours per week) and a $20.00 per hour wage. Application deadline is 9/30 or until filled.

Qualifications

• Must be offered federal or state work study hours by Financial Aid.
• Ability to follow written and verbal instructions and established office procedures.
• Basic proficiency with Microsoft Office, including Outlook and Word, and comfort learning office scanning and document-management processes.
• Ability to organize, sort, and accurately process paper and electronic records.
• Reliable and punctual.
• Excellent attention to detail and accuracy.
• Effective verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and appropriately handle sensitive student information.
• Commit to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

Responsibilities

• Review historical paper student files and identify Naropa University transcripts that need to be removed and prepared for scanning.
• Organize, sort, and prepare transcripts and related student record documents for digitization according to Registrar’s Office procedures.
• Scan and/or assist with scanning student record documents and verify that documents are complete and legible, as assigned.
• Print Naropa transcripts and prepare transcript orders for mailing, including organizing documents and envelopes according to established procedures.
• Assist with basic filing, document organization, data entry, and other routine administrative tasks as needed.
• Follow established Registrar’s Office procedures and ask questions when records are incomplete, unclear, or require staff review.
• Create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Maintain confidentiality of all student records and information in accordance with university policy and the Family Educational Rights and Privacy Act (FERPA).
• Other duties as assigned.

Skills

Microsoft Office

Confidentiality

Attention to detail

Communication skills

Reliability

Job description

Naropa University in Boulder, CO, invites applications for a Work Study – Student Registrar Assistant. This on-site role supports the Registrar’s Office with preparing historical records for digitization and assisting with transcript processing.

The position requires attention to detail and discretion handling confidential student records, with a 25% FTE schedule (10 hours per week) and a $20.00 per hour wage. Application deadline is 9/30 or until filled.