Work Plan Analyst, Albany, NY, US

Intellibee; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Long-Term Stability

Comprehensive Health Coverage

Future Planning: 401(k)

Green Card assistance

Job summary

IntelliBee seeks a seasoned Schedule Lead to own and optimize the integrated master schedule across 15+ workstreams. You will gather inputs, track dependencies, and ensure milestones align with go-live windows.

The role emphasizes clear reporting, proactive risk escalation, and cross-functional collaboration to keep deliveries on track in a fast-paced environment. The ideal candidate has strong Microsoft Project skills, experience with multi-wave releases, and a proactive, detail-oriented

Qualifications

• Experience building and maintaining integrated master schedules with interdependencies.
• Ability to gather inputs from 15+ workstream leads and validate timelines.
• Proven track record in coordinating cross-functional teams and stakeholders.

Responsibilities

• Develop, update, and maintain the master schedule in Microsoft Project.
• Collect inputs from 15+ leads and track status, dependencies, and deliverables.
• Monitor progress, flag variances, and escalate risks to leadership.
• Create regular schedule reports and visualizations.
• Facilitate schedule reviews with workstream leads to assess impact of changes.
• Collaborate to resolve conflicts and keep critical path aligned.
• Support project management standards, templates, and processes.
• Communicate updates clearly to teams and stakeholders.

Skills

Scheduling expertise

Stakeholder management

Attention to detail

Communication

Cross-functional collaboration

Independence / self-direction

Prioritization under ambiguity

Tools

Microsoft Project

Microsoft Visio

Power BI

Job description

• Strong proficiency in Microsoft Project for building, updating, and maintaining complex master schedules with interdependent tasks and multiple releases/waves.
• Exceptional attention to detail for analyzing project schedules, identifying inconsistencies, dependencies, and potential risks.
• Excellent stakeholder management skills, with the ability to coordinate, gather information, and synthesize status and updates from 15+ workstream leads.
• Ability to translate project updates and technical details into clear visuals or summary reports for executive audiences.
• Strong organizational skills to track status across multiple deadlines, releases, and stakeholder commitments.
• Proactive communicator—keeps project leads and stakeholders informed and escalates risks or issues in a timely manner.
• Self-directed, able to work independently, prioritize competing demands, and manage ambiguity in a fast-paced environment.
• Experience collaborating with cross-functional teams and driving accountability for timely delivery.

Responsibilities:

• Develop, update, and maintain the integrated master schedule in Microsoft Project.
• Gather, validate, and incorporate schedule inputs from 15+ workstream leads, proactively tracking status, dependencies, and key deliverables.
• Monitor progress against deadlines, flag schedule variances, and elevate risks or potential delays to project leadership.
• Generate and present regular schedule reports, summaries, and visualizations.
• Conduct schedule reviews and facilitate meetings with workstream leads to validate timelines and assess impacts of scope changes.
• Collaborate with cross-functional teams to resolve scheduling conflicts, align on critical path activities, and enable timely decisions.
• Support the adoption and enforcement of project management standards, templates, and established processes.
• Maintain clear and consistent written communication to ensure project team members and stakeholders are informed of key schedule updates, risks, and required actions.

Preferred Skills:

• Prior experience supporting Medicaid or other health and human services transformation projects.
• Knowledge of project management best practices (e.g., PMP or related certification, or demonstrated experience operating under a Project Management Plan).
• Familiarity with tools such as Microsoft Visio, Power BI, or similar for process mapping and dashboard reporting.
• Ability to anticipate potential schedule risks flagging bottlenecks, resource gaps, or critical path issues before they impact deliverables.
• Comfort with facilitating schedule workshops or check-in meetings with client counterparts to explain schedule impacts and changes.
• Agility at absorbing new information quickly and adapting to evolving project requirements.
• Experience with multi-wave or phased project delivery models, including tracking dependencies, go-live readiness, and release management.
• We’re looking to staff someone that has relevant experience managing complex deliverable tracking. We have a lot of activity across all of our releases, waves, tech improvements, and change management threads we need help coordinating with all of our teams and making sure our records are up to date consistently.

Benefits at IntelliBee

• Long-Term Stability: Join us on a multi-year opportunities with room to grow.
• Comprehensive Health Coverage: Access quality healthcare benefits to keep you and your family well.
• Future Planning: Enroll in our 401(k) program and invest in your financial security.
• GC Assistance: We support immediate Green Card processing, if required.