Work Order Specialist

Holland America-Princess (Holland America Dawson City Inn); Utqiaġvik (AK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Alcohol- and drug-free workplace

Job summary

North Slope Borough is seeking an administrative professional to monitor, track, and dispatch 7i Datastream maintenance work orders. The role includes coordinating clerical and accounting activities, processing invoices for payment, and maintaining accurate records.

Responsibilities extend to preparing reports, timesheets, and schedules, with ongoing updates to MMIS data. A valid Alaska driver’s license is required during probation, and the workplace adheres to an alcohol- and drug-free policy.

Qualifications

• High school diploma or GED or 12 years of education plus related experience.
• 3 years combined office management, inventory control, work order maintenance and accounting experience.
• 6 months MMIS/Access Database experience for S&R workflows.

Responsibilities

• Monitor, track and dispatch 7i Datastream maintenance work orders.
• Coordinate clerical and accounting activities within the department.
• Process invoices for payment and assist staff training programs.

Skills

Records management

Fund accounting

Budgeting

PC skills

Report drafting

Analytical reporting

Education

High school diploma or GED

12 years education/related work experience

6 months MMIS (Access Database) experience

Tools

7i Datastream

Maintenance Management Information System (MMIS)

Job description

Summary or Purpose

Responsible for the monitoring, tracking and dispatching of all 7i Datastream (Access Database for Search & Rescue ONLY) Maintenance Work Orders.Coordinate clerical and accounting activities within assigned department.

Essential Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

May provide perform day-to-day office activities; processes invoices for payment; assists with staff training programs.

Prepares and assembles reports; may prepare timesheets for employees and keep daily records of attendance.

May coordinate and schedule travel arrangements, meetings and appointments.

Assist with daily operations of Facility Maintenance or Equipment Maintenance Divisions.

Receive Service Requests and create Work Orders using 7i Datastream Software Application.

Check on daily status of Work Orders.

Distribute work to Facility Maintenance Specialist or Mechanic.

Contact vendors for quotes for parts and submit purchase requisitions to the Purchasing Division.

Provide part list to Maintenance Management Information System (MMIS) division for Datastream.

Keep accurate records of all work orders.

Complies and updates statistical information, reports and related documents (in Access Database for Search & Rescue ONLY).

Perform other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of North Slope Borough polices and procedures.

Knowledge of the principles of records management, fund accounting, and budgeting.

Skill in using personal computers and a variety of common software applications.

Skill in drafting and completing accurate reports, technical documents and correspondence.

Skill in working with analytical processess to provide management reports.

Education, Experience, Certifications and Licenses Required

High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.

Three years of combined office management, inventory control, work order maintenance, and account work experience;

Six months working with the Maintenance Management Information System (Access Database or equivalent for Search & Rescue ONLY) application software;

Ability to obtain a valid Alaska driver's license that meets North Slope Borough insurance criteria within the probationary period.

Applicant must pass a criminal history background check conducted by CARCO Check to Hire (Health Dept. only)

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.