Work Order Specialist

North Slope Borough; Utqiaġvik (AK); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health care

Dental and vision

Job summary

North Slope Borough is seeking an administrative specialist to monitor and dispatch maintenance work orders using the 7i Datastream system. You will coordinate clerical and accounting tasks within the department and support daily operations, including invoicing, reporting, and travel arrangements when needed.

Ideal candidates have strong records management skills, proficiency with Access databases, and the ability to generate accurate management reports.

Qualifications

• High school diploma or GED required or equivalent work experience.
• Three years in office management, inventory control, work order maintenance, and accounting tasks.
• Experience with 7i Datastream or similar maintenance software is preferred.

Responsibilities

• Process invoices for payment and support staff training as needed.
• Prepare reports and maintain attendance records; assist with timesheets.
• Receive service requests and create work orders in Datastream; monitor daily status.

Skills

Personal computers

Reports drafting

Analytical reporting

Education

High school diploma or GED

Tools

7i Datastream

Access Database

MMIS/Datastream integration

Job description

Summary or Purpose

Responsible for the monitoring, tracking and dispatching of all 7i Datastream (Access Database for Search & Rescue ONLY) Maintenance Work Orders. Coordinate clerical and accounting activities within assigned department.

Essential Duties And Responsibilities

• May provide perform day-to-day office activities; processes invoices for payment; assists with staff training programs.
• Prepares and assembles reports; may prepare timesheets for employees and keep daily records of attendance.
• May coordinate and schedule travel arrangements, meetings and appointments.
• Assist with daily operations of Facility Maintenance or Equipment Maintenance Divisions.
• Receive Service Requests and create Work Orders using 7i Datastream Software Application.
• Check on daily status of Work Orders.
• Distribute work to Facility Maintenance Specialist or Mechanic.
• Contact vendors for quotes for parts and submit purchase requisitions to the Purchasing Division.
• Provide part list to Maintenance Management Information System (MMIS) division for Datastream.
• Keep accurate records of all work orders.
• Complies and updates statistical information, reports and related documents (in Access Database for Search & Rescue ONLY).
• Perform other duties as assigned.

Knowledge, Skills And Abilities

• Knowledge of North Slope Borough polices and procedures.
• Knowledge of the principles of records management, fund accounting, and budgeting.
• Skill in using personal computers and a variety of common software applications.
• Skill in drafting and completing accurate reports, technical documents and correspondence.
• Skill in working with analytical processess to provide management reports.

Education, Experience, Certifications And Licenses Required

• High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.
• Three years of combined office management, inventory control, work order maintenance, and account work experience;
• Six months working with the Maintenance Management Information System (Access Database or equivalent for Search & Rescue ONLY) application software;
• Ability to obtain a valid Alaska driver's license that meets North Slope Borough insurance criteria within the probationary period.
• Applicant must pass a criminal history background check conducted by CARCO Check to Hire (Health Dept. only)

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.

The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.

Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.

Benefits Do Not Apply To Temporary Employees.