Work It: Hachette Book Group is Hiring a Digital Archive Asst

DNAMAG.co; New York (NY); On-site; USD 23,850 - 29,150; Full time

Job summary

DNAMAG.co seeks a Digital Archive Assistant for a 6-month contract to provide operational support across digital asset management and print workflows. The ideal candidate should have experience in sourcing and managing digital files, proficiency in Excel, and some background in publishing.

This role requires ensuring compliance with naming conventions and assisting in the organization of digital assets. You'll work closely with the Senior Manager and production team to track digital assets effectively.

Qualifications

• Ability to source, name, and provision digital files.
• Knowledge of technical file formats, proficiency in Excel.
• Ability to manage high volume, deadline‑driven tasks.

Responsibilities

• Assist with validating if assets exist in HBG systems and source missing files.
• Retrieve, organize, rename, and upload files into the Digital Asset Management system.
• Support POD Workflow by locating and uploading PDFs and Digital Print covers from vendors.
• Learn and understand DAM taxonomy and naming conventions.

Skills

Sourcing and naming digital files

Technical file formats knowledge

Proficiency in Excel

Ability to manage high volume tasks

Book publishing industry experience

Job description

Hachette Book Group is Hiring a Digital Archive Asst - Temp (NYC)

6-month Contract: July – December; 130 days at equivalent of $26,500 at $29.12 / hour

This role will provide operational and production support across Hachette’s Digital Asset Management (DAM) system and Print‑on‑Demand (POD) workflows. The assistant will work closely with our Senior Manager of Digital Operations, Digital Operations Associates, and Production team to ensure assets are correctly sourced, prepared, named, uploaded, and tracked across systems used for printing and digital asset distribution.

About the company

Hachette Book Group (HBG) is a leading U.S. trade publisher dedicated to making it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. As part of Hachette Livre, the world’s third-largest trade and educational publisher, HBG is home to dozens of esteemed imprints including Little, Brown and Company, Little, Brown and Company for Young Readers, Grand Central Publishing, Orbit, Basic Books Group, and Workman Publishing. We publish across all formats and genres including fiction, nonfiction, cookbooks and books for young readers—as well as audiobooks, puzzles, games, stationary, calendars, and other book-related products that inspire and engage readers of all ages.

Qualifications

• Success in this role requires ability to source, name, and provision digital files.
• Knowledge of technical file formats, proficiency in Excel.
• Ability to manage high volume, deadline‑driven tasks.
• Graphic design, book production, and/or book publishing industry experience preferred.

Responsibilities

• Assist with validating if assets exist in HBG systems and source missing files from printers, Dropbox, or production staff as needed.
• Retrieve, organize, rename, and upload files (including PDFs, INDDs, JPGs/TIFs, EPUBs) into company’s Digital Asset Management system, Aprimo.
• Support POD Workflow by locating and uploading interior PDFs and Digital Print covers from vendors.
• Learn and understand DAM taxonomy, naming conventions, and packaging process.
• Perform routine validations and gap analysis to ensure upload compliance across divisions.
• Assist with cleanup of deprecated or duplicated files.