Part-time Assistant, Subsidiary Rights

Hachette Livre; New York (NY); Hybrid; USD 33,000 - 47,000; Part time

Job summary

Hachette Book Group is seeking a motivated Part-time Assistant for the Subsidiary Rights department in New York City. The role involves supporting international and domestic rights efforts, coordinating communications, and handling administrative tasks across imprints.

This entry-level position offers hands-on exposure to publishing and cross-functional collaboration. The ideal candidate is detail-oriented, able to multi-task, and proficient with MS Office and content management systems.

Qualifications

• Highly detail oriented, ensuring accuracy of work in a fast-paced environment.
• Multi-tasks, prioritizes, and manages time effectively.
• Displays excellent writing and computer skills, including MS Office.

Responsibilities

• Assist the team with rights guide creation for international fairs and backlist research.
• Manage the rights general inbox and route inquiries to the Subrights team.
• Handle internal and external communications, including deal announcements updates.
• Respond to production material requests, share clearance info, quote fees, and send files as needed.
• Draw up invoices for advances, royalties, and production materials.
• Schedule meetings across the Subrights team with scouts and editors and coordinate logistics.

Skills

Detail oriented

Multi-tasking

Writing ability

Microsoft Office

Tools

Content management systems

Job description

Hachette Book Group is seeking a highly motivated and organized Part-time Assistant to join the Subsidiary Rights department. The subrights department handles domestic and international subsidiary rights, and is responsible for managing and selling the rights granted to the publisher by the author. These include, but are not limited to, translation, book club, audio, reprints, digital licensing, and permissions. This position will be responsible for overseeing department-wide administrative tasks and will work across all imprints of the company. They will have the opportunity to work closely with skilled professionals and gain hands-on experience as they own day-to-day tasks and help with special projects. This is an excellent entry-level position for someone who is interested in learning more about publishing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the team at large with various projects, including rights guide creation for international fairs, various backlist research opportunities, and foreign sales and publication information for agents and editors
• Manage the rights general inbox by answering simple queries and routing more complex questions to the correct Subrights team members
• Handle a selection of both internal and external department comms, including deal announcement updates
• Respond to production material requests, share clearance info, quote fees, and send files as needed
• Draw up invoices for advances, royalties, permissions, and production materials
• Schedule meetings across the Subrights team with scouts, visiting international editors, and co-agents throughout the year. Register all guests for the building and ensure we have conference rooms for meetings.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Highly detail oriented, ensuring accuracy of work and attention to detail in a fast-paced environment
• Multi-tasks, prioritizes, and manages time effectively
• Displays excellent writing and computer skills, including MS Office and an ability to work in internal content management systems
• An interest in Subsidiary Rights and licensing is preferred but not required

Location: New York City (Hybrid – three days per week in the office

This role will be part-time, 20 hours a week.

Pay rate: $28.84/hour

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. The compensation for this position is $28.84 per hour. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.