Word Processor & Administrative Support Specialist

Greenkey Resources LLC; Potomac (MD); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Greenkey Resources LLC is seeking a Word Processor & Administrative Support Specialist to produce, format, and edit complex legal documents while providing scheduling and reception support. You will transcribe, revise, and proofread materials to ensure accurate, professional output in a fast-paced legal environment.

You will collaborate with attorneys and staff, manage document versions, and handle confidential information with discretion.

Qualifications

• High school diploma or equivalent; certification in word processing preferred.
• Minimum of 3 years of experience, preferably in a legal or professional services environment.
• Proficiency in document management systems and file sharing platforms is advantageous.
• Strong organizational and time management skills to prioritize tasks effectively.
• Ability to proofread and edit documents for grammar, punctuation, and spelling accuracy.
• Excellent communication skills for building professional relationships.
• Experience supporting multiple professionals in a fast-paced environment preferred.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Produce, format, and edit legal documents, ensuring accuracy and adherence to firm guidelines.
• Transcribe and revise tapes and handwritten materials for legal correspondence and memoranda.
• Proofread documents for grammar, punctuation, and spelling errors, ensuring professional quality.
• Provide administrative support to attorneys, including scheduling meetings and managing communications.
• Assist with document executions, scanning, copying, and distribution tasks.
• Perform reception duties, greeting visitors and managing incoming calls professionally.
• Coordinate conference room readiness and hospitality services during reception coverage.
• Troubleshoot and resolve formatting or technical issues with documents as needed.

Skills

Word processing

Editing

Proofreading

Document management

Scheduling

Reception

Communication

Education

High school diploma

Tools

Document management systems

File sharing platforms

Job description

Word Processor & Administrative Support Specialist Overview

• The Word Processor & Administrative Support Specialist provides high-quality document production and administrative support to attorneys and practice groups.
• Responsible for formatting, proofreading, and editing complex legal documents to ensure accuracy and compliance with firm standards.
• Supports daily operations with administrative tasks, ensuring smooth workflow and efficient communication within the firm.
• Offers scheduled reception coverage, greeting clients and managing incoming calls professionally.
• Collaborates with attorneys and staff to manage document versions and revisions effectively.
• Contributes to the firm’s reputation for excellence and stability in legal services.
• Enjoys a supportive culture, work-life balance, and opportunities to engage in high-profile matters.
• Works in a hybrid arrangement, combining in-office presence with flexibility.

Word Processor & Administrative Support Specialist Key Responsibilities & Duties

• Produce, format, and edit legal documents, ensuring accuracy and adherence to firm guidelines.
• Transcribe and revise tapes and handwritten materials for legal correspondence and memoranda.
• Proofread documents for grammar, punctuation, and spelling errors, ensuring professional quality.
• Provide administrative support to attorneys, including scheduling meetings and managing communications.
• Assist with document executions, scanning, copying, and distribution tasks.
• Perform reception duties, greeting visitors and managing incoming calls professionally.
• Coordinate conference room readiness and hospitality services during reception coverage.
• Troubleshoot and resolve formatting or technical issues with documents as needed.

Word Processor & Administrative Support Specialist Job Requirements

• High school diploma or equivalent; certification in word processing preferred.
• Minimum of 3 years of experience, preferably in a legal or professional services environment.
• Proficiency in document management systems and file sharing platforms is advantageous.
• Strong organizational and time management skills to prioritize tasks effectively.
• Ability to proofread and edit documents for grammar, punctuation, and spelling accuracy.
• Excellent communication skills for building professional relationships.
• Experience supporting multiple professionals in a fast-paced environment preferred.
• Ability to handle confidential information with discretion and professionalism.