Word Processor

Fisher Phillips, LLP; Irvine (CA); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

24/7 telehealth services

Wellness programs

Job summary

Fisher Phillips, LLP in Irvine seeks an experienced Word Processor/Legal Administrative Assistant to provide first-class support to attorneys, paralegals, secretaries, and staff. You will create, edit, and format documents, manage master captions and proofs of service, and perform OCR and format conversions.

Proficiency in Word, Excel, PowerPoint, and Adobe Acrobat, plus iManage Work experience, is preferred.

Qualifications

• Legal secretarial background or related experience required.
• Strong Word processing, formatting, and document management skills.
• Proficiency with Microsoft Office and Adobe products.
• Ability to meet deadlines in a fast-paced environment and work well in a team.

Responsibilities

• Create, edit, and format documents using various applications.
• Input and revise all MS Office documents.
• Create master captions/Proofs of Service for new matters and responsive shells.
• OCR documents; convert and format documents across file formats.
• Create Tables of Contents and Tables of Authorities with proper formatting.

Skills

Legal secretarial skills

Attention to detail

Time management

Team collaboration

Education

College coursework / legal secretarial field

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

iManage Work (DeskSite)

Job description

Fisher Phillips is a place where your ideas matter, your initiative is valued, and your work directly supports the success of employers navigating complex workplace challenges every day.

Our firm is building for the future: strengthening systems, investing in technology, and refining how we deliver exceptional client service. Professional staff here don’t just maintain processes – they help design better ones. If you’re forward-thinking, solutions-oriented, and eager to make a meaningful impact, you’ll find ample opportunity to shape how we work and how we grow.

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Word Processor/Legal Administrative Assistant for its Irvine office. Our range of experience enables us to bring efficient and practical solutions to today’s labor and employment law problems. For more information about the firm, please visit our website at www.fisherphillips.com .

Position Summary

The Word Processor works in a team-oriented environment and is responsible for providing first-class legal administrative support to the firm, including attorneys, paralegals, secretaries and others. This individual must make sound judgments handling work and communicating with others.

Primary Responsibilities

• Create, edit, and format documents using a variety of applications.
• Input and revise all MS Office Documents.
• Create master captions/Proofs of Service for new matters, and responsive shells as needed.
• OCR documents; convert, clean and format documents to/from different file formats.
• Create Tables of Contents and Tables of Authorities within existing legal documents, using appropriate formatting, coding, and related software.
• Have the ability to perform merge applications, macros and special command functions as well as a general knowledge of other software packages and applications including Adobe Acrobat.
• Quality Check all work performed.

Knowledge, Skills and Abilities

• College course work/ or legal secretarial field or equivalent combination of experience/training in other non-related field is required
• Proficiency in Microsoft Word, Excel, PowerPoint and Adobe Professional.
• iManage Work (DeskSite) or other comparable document management system experience preferred.
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment.
• Ability to work as a productive team member, contributing to the concept of continuous improvement of the department and its service offerings.

Personal Attributes

• Excellent written, oral, and interpersonal communication skills.
• Highly self-motivated, self-directed and attentive to detail.
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Flexible and willing to pitch in wherever needed; always reflects a “can do” attitude.
• Maintains an exceptional customer service attitude and demeanor at all times.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

The hourly rate range for this position is $ 39.00- $46.00. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

• health, dental, and vision insurance
• a 401(k) with profit sharing
• generous paid time off
• holidays

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle.

• 24/7 telehealth services
• a variety of wellness programs
• additional optional benefits designed to support your unique lifestyle

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional development is an integral part of how we operate. As our firm grows, so do the opportunities to expand your skills, take on new challenges, and build a career with long-term potential. You’ll work alongside talented colleagues in a dynamic environment that values practical thinking, innovation, and continuous improvement. We encourage new ideas and empower our professionals to help move the needle.

Learning and Development at Every Stage

12 Months of Learning

A program providing staff with monthly access to curated courses and resources designed to strengthen skills, broaden knowledge, and support long-term career development.

For managers and emerging leaders, this ongoing program offers interactive workshops, tools, and practical guidance to strengthen leadership capabilities, support teams effectively, and make people-centered decisions.

Fisher Phillips Values

Our shared principles guide how we think, collaborate, and deliver, anchoring every decision in what’s right for our clients and each other.