Legal Secretary

Fisher Phillips, LLP; New Jersey; On-site; USD 108,570,000 - 153,987,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit sharing

Paid time off and holidays

Dental and vision insurance

24/7 telehealth

Job summary

Fisher Phillips, LLP seeks an experienced Legal Secretary to support our attorneys and ensure the smooth operation of our litigation practice. The role requires precise document formatting, e-filing familiarity with NJ and NY courts, calendar management, and timekeeping entry using Aderant Milana and related systems.

You will handle client file updates, reimbursements, vendor invoice reviews, and prep of pre-bills while maintaining a friendly, professional demeanor on calls and with colleagues.

Qualifications

• Minimum five years of experience as a legal secretary.
• High school diploma required; college degree preferred.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File documents with state and federal courts (NJ and NY) and e-filing knowledge.
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files and attorney calendars.
• Organize travel arrangements for assigned attorneys.
• Transcribe, enter, review, and revise timekeeper timesheets with litigation codes.
• Prepare attorney reimbursements and mileage."
• Review vendor invoices and submit check requests for payment.

Skills

Legal secretary experience

Legal terminology

Transcription (BigHand)

Listening skills

Outlook calendar management

Education

High school diploma

College degree preferred

Tools

Pacer

ECF

Aderant Expert Time

Docketing Software

Concur

MS Office

Job description

Fisher Phillips is a place where your ideas matter, your initiative is valued, and your work directly supports the success of employers navigating complex workplace challenges every day.

Our firm is building for the future: strengthening systems, investing in technology, and refining how we deliver exceptional client service. Professional staff here don’t just maintain processes – they help design better ones. If you’re forward-thinking, solutions-oriented, and eager to make a meaningful impact, you’ll find ample opportunity to shape how we work and how we grow.

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge required, NJ and NY courts).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately transcribe, enter, review and revise timekeeper timesheets including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Review, scanning and organization of attorney notes including accurate filing to document management software.
• Participate in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.
• Candidate must possess exceptional listening skills and proficiency in transcription software to meet deadlines (ie BigHand). Dictation transcription required for this position.

The hourly rate range for this position is $37.89 - $53.74. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you'll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional development is an integral part of how we operate. As our firm grows, so do the opportunities to expand your skills, take on new challenges, and build a career with long‑term potential. You'll work alongside talented colleagues in a dynamic environment that values practical thinking, innovation, and continuous improvement. We encourage new ideas and empower our professionals to help move the needle.

Because professional growth should be continuous, we offer:

Learning and Development at Every Stage

12 Months of Learning

A program providing staff with monthly access to curated courses and resources designed to strengthen skills, broaden knowledge, and support long-term career development.

For managers and emerging leaders, this ongoing program offers interactive workshops, tools, and practical guidance to strengthen leadership capabilities, support teams effectively, and make people-centered decisions.

Benefits that Support Your Whole Life

Interview Process

Our staff professionals play an important role in supporting our attorneys, clients, and firm operations. Candidates selected to move forward will be contacted by a member of the hiring team and may participate in one or more virtual or in-person interviews with hiring managers, attorneys, team members, or other firm representatives. We encourage you to learn about our firm and come prepared with thoughtful questions.

If you are selected for hire, a member of our recruiting team or the hiring manager will contact you to discuss next steps, followed by a written offer of employment confirming the details of the opportunity. Offer timing may vary based on business needs, office location, and role. All offers are contingent upon completion of the required pre-employment conflict and background check.

Fisher Phillips Values

Our shared principles guide how we think, collaborate, and deliver, anchoring every decision in what's right for our clients and each other.