Wine Club Sales Assistant - Reserve

Biltmore Workforce Management; Asheville (NC); On-site; USD 234,000 - 262,000; Part time

Job summary

Vanderbilt Wine Club, part of Biltmore, seeks a Wine Club Sales Assistant to deliver world-class guest service and manage membership-related tasks. You will process memberships, handle inquiries, upsell wine and club levels, and support leadership teams while maintaining confidentiality and accuracy in records.

The role emphasizes professional communication, proficiency with Microsoft Office, and a willingness to learn Biltmore systems and winery history. Part-time, approx.

Qualifications

• High school diploma or GED required; additional training a plus.
• Previous customer service experience preferred; upscale setting experience is a plus.
• Must be proficient with Microsoft Excel, Outlook, and Word.
• Excellent written and verbal communication across diverse audiences.
• Ability to plan, organize, and multitask with strong attention to detail.

Responsibilities

• Respond to member emails and phone calls promptly and graciously.
• Process new memberships, upgrades, cancellations, and address changes; manage shipments.
• Resolve guest service issues professionally and promptly.
• Provide wine club lounge service; process transactions and upsell wine and memberships.
• Maintain accuracy in order placement and update the Wine Club database.
• Learn winery portfolio and educate guests during events and programs.

Skills

Customer service

Microsoft Excel

Microsoft Outlook

Microsoft Word

Interpersonal communication

Multitasking

Education

High school diploma or GED

Tools

bLoyal

Excel

Outlook

Word

Job description

Job DescriptionThe pay range for this position begins at $17.85/hour and is based on the level of qualifications and relevant experience above the minimum requirements.Reserve: a position working an average of 20 hours per week (anywhere between 40-999 hours per year).Job SummaryThe Wine Club Sales Assistant supports Biltmore's Vanderbilt Wine Club business and staff by providing world-class guest service to club members to build Biltmore brand loyalty and ensure members' expectations are exceeded. The Sales Assistant will be the front-line point of contact for members. Duties include, and are not limited to: processing new memberships; account management- updating member information and preferences; phone and email correspondence; order processing; outbound sales campaigns, upselling wine and membership tiers, and member retention. The Sales Assistant will also provide general assistance to the Wine Club Leadership Team, Guest Services Leadership, and the company as required.Essential Job Duties1. Respond to all member emails and phone calls in a timely and gracious manner.2. Process new memberships, membership upgrades, cancellations, and change of address information, shipment tracking, and all other member needs.3. Enthusiastically and professionally resolve guest service issues.4. Provide exceptional table service in the Wine Club Lounge, process guest transactions, and drive wine sales through personalized recommendations, suggestive selling, and up-selling of wines and membership tiers.5. Maintain accuracy in placement of orders.6. Develops proficiency and accuracy in the Wine Club database.7. Demonstrate exceptional knowledge of the Winery’s portfolio to effectively educate and engage guests during special winery programs.8. Promptly communicate with the Winery Leadership any issues that arise.9. Ensure preservation of confidential information.Qualifications1. High school diploma (or GED). Additional training or education a plus.2. Previous customer service experience strongly preferred. The ideal candidate will have had at least six (6) months of related guest service experience in an upscale setting. Experience with bLoyal.3. Demonstrated commitment to delivery of world-class internal/external guest service.4. Proficiency in Microsoft Excel, Outlook, and Word.5. Outstanding interpersonal and written/verbal communication skills; effective and professional with different audiences across various communication channels.6. Excellent planning, time management, and organizational skills; keen attention to detail with focus on quality and service; prioritizes work, adapts, and multitasks.7. Proactive, exercises good judgment; anticipates, troubleshoots, and problem solves.8. Must be able to quickly acquire knowledge of Biltmore systems, protocols, products, and history.9. Represents Biltmore and Vanderbilt Wine Club professionally at all times.Physical Requirements1. Sitting for much of the day, with time divided between the telephone and computer.2. Ability to lift up to 50 pounds occasionally.#BiltmoreCareers