WIC Financial Manager

New Mexico Department of Health; Santa Fe (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

New Mexico Department of Health seeks a budget and financial analyst to support WIC, FMNP, and related programs. Responsibilities include maintaining budgets, preparing journal entries, and coordinating with auditors and grants management.

The role requires expertise in the State SHARE accounting system, Excel pivot tables, and strong communication skills, with leadership capabilities to oversee federal and state reporting requirements.

Qualifications

• Experience with State SHARE Accounting System.
• Strong written and verbal communication skills.
• Proficient in Excel for pivot tables, data management and analysis.
• Ability to use statistical analysis software on large databases.
• Has state or federal grant experience.
• Demonstrated leadership and multitasking abilities.

Responsibilities

• Lead the WIC Financial Section budgets and reporting.
• Maintain ASD program workbooks and forecast expenditures.
• Analyze inflation and budget forecasting for food budgets.
• Monitor monthly federal reporting accuracy and deadlines.
• Ensure compliance with federal regulations and state statutes.
• Coordinate grants management and program support with teams.

Skills

Strong written and verbal comms

Excel pivot tables

Statistical analysis software

Budget forecasting

Grant management experience

Leadership and multitasking

Education

Bachelor's degree in business/finance/accounting/economics

Tools

State SHARE Accounting System

Microsoft Office

Job description

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once. The goal of is to safeguard the health of nutritionally at-risk, low-income, pregnant, post-partum and breastfeeding women, infants, children, and seniors, by providing nutritious foods to supplement their diets, provide healthy eating information, health counseling, breastfeeding support, cooking classes, and referrals to health care providers and social services. WIC and Farmers Market programs provide serves 64 WIC clinics statewide.

Why does the job exist?

This position assists the WIC Director with all budget and financial activity related to the following Programs: Women, Infant, and Children Program (WIC), Farmers' Market Nutrition Program (FMNP), Senior Farmers' Market Nutrition Program (SFMNP), Farmers Market Z code funding, Formula Rebate and Breastfeeding Peer Counselor grants. Maintain, manage, and update excel worksheets on WIC Nutrition Service and Administration and General Fund Budget, utilizing reports from the state accounting system (SHARE). Over contracts, prepare annual Federal financial closeout report for WIC, FMNP, and SFMNP. Research, analyze and correct accounting problems and prepare Journal Entries, TIPDs, and GMPs as needed and prepare documents for federal and state auditors. Now maintain the ASD workbook budgets, for WIC. A total of $92M per state year.

How does it get done?

• Leads and manages the WIC Financial Section of Women, Infant and Children (WIC) Program. Maintains State and Federal WIC, FMNP, SMNP, Formula Rebate, Breastfeeding, Federal Infrastructure Grant, and General Fund operating budgets.
• Maintains ASD program workbooks, monitors and forecast administration and food expenditures and recommend expenditure adjustments and priorities. Monitors/analyze Food Budget and compare daily expenditures with Federal draws.
• Analyzes New Mexico Food inflation according to Consumer Price Index and other indicators and recommend inflation rate for food budget forecasting.
• Monitors and analyze Nutrition Services and Administration budget monthly for budget sufficiency and Federal reporting requirements.
• Initiates requests for budget adjustments within a timely manner and prior to expenditure obligation when additional revenues are identified or when expenditures and/or revenue patterns so warrant preventing over-expenditure.
• Ensures monthly and annual Federal financial reporting requirement are accurate and submitted according to deadlines.
• Monitors financial compliance with federal regulations and state statutes.
• Ensures that Infant Formula Rebates are budgeted, billed, posted and drawn according to contract and federal and state guidelines.
• Provides direction to program staff on all procurements and ensure that the program complies with all purchasing standards.
• Coordinates with PHD Program Support and DOH Grants Management Division to ensure that all financial activity is monitored and submitted accurately and in a timely manner.

Who are the customers?

Public, Women, Infants and Children, Program staff, Food and Nutrition Services (FNS) and community partners.

Ideal Candidate

The ideal candidate has experience in:

• State SHARE Accounting System
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office including expertise using Excel for pivot table, data management and analysis.
• Ability to use statistical analysis software to analyze large databases.
• Has State and Federal grant experience.
• Strong leader and multitask-er.

Bachelor's degree in business administration, economics, accounting, finance, or auditing and six (6) years of experience in accounting, business administration, public administration, finance, or auditing, to include (2) years of managerial or supervisory experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Employment Requirements

• Must possess and maintain a valid Driver's License.
• Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification within six (6) months of date of hire as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Some occasional travel is required for meetings and conferences.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.