WIC Clerk (70530)

Variety Care; Oklahoma City (OK); On-site; USD 17,000 - 21,000; Full time

Job summary

Variety Care is seeking a WIC Clerk to support the Women, Infants & Children program. The role involves clerical duties, eligibility screening for WIC, scheduling, and beneficiary communications across multiple locations.

Fluency in English and Spanish is preferred, with strong organizational skills and confidentiality. This position requires readiness to travel to various WIC sites and assist with program goals.

Qualifications

• Organizational skills and initiative are required.
• Ability to work in a fast-paced environment.
• Ability to handle stressful situations and difficult participants.
• Bilingual English/Spanish.
• Trustworthy with handling confidential information.

Responsibilities

• Issues benefits to WIC participants per policy using PHOCIS.
• Informs participants how to redeem WIC benefits in stores.
• Answers WIC related calls in a friendly and efficient manner.
• Enters demographic information into PHOCIS and determines eligibility.
• Schedules appointments for certification and nutrition education.
• Prepares and files charts for WIC CPA’s.
• Maintains WIC charts and sends charts to off-site storage.
• Mails notifications and reminder letters.
• Travels to various locations as requested by supervisor.
• Performs other duties as assigned.

Skills

Organizational skills

Initiative

Handling confidential information

Fast-paced environment

Bilingual English/Spanish

Education

High school Diploma or GED

One year clerical or receptionist experience

Job description

Department: Women, Infants & Children Program (WIC)

Position: WIC Clerk

Employee Category: Non-Exempt

Reporting Relationship: WIC Clinic Manager

Character First Qualities

• Dependability- Fulfilling what I consented to do, even if it means unexpected sacrifice.
• Gentleness- Showing consideration and personal concern for others.
• Joyfulness- Maintaining a good attitude, even when faced with unpleasant conditions.
• Responsibility- Knowing and doing what is expected of me.

Summary Of Duties And Responsibilities

Under the supervision of the Variety Care WIC Clinic Manager, performs clerical tasks such as answering the telephone, determining applicant financial eligibility for WIC, scheduling individual and class appointments with Certifiers and Nutritionists, issuing benefits, maintaining charts and mailing information to WIC participants.

Primary Duties And Responsibilities

• Issues benefits to WIC participants in accordance with the OSDH WIC Service Policy and Procedure Manual, utilizing PHOCIS.
• Provides information to WIC participants regarding how to redeem WIC benefits in stores.
• Answers WIC related telephone calls in a friendly and efficient manner.
• Enters demographic information into PHOCIS and determines applicants’ financial eligibility for WIC.
• Schedules appointments for certification, re-certification and nutrition education with WIC Certifiers and Nutritionists (CPA’s).
• Prepares, pulls and re-files charts for WIC CPA’s.
• Runs weekly and monthly reports as required by OSDH WIC Service guidelines.
• Mails out notifications and reminder letters. If requested by supervisor, makes reminder phone calls.Makes notations in client charts as required by OSDH WIC Service guidelines.
• Prepares transfer records for incoming and outgoing WIC participants.
• Regularly maintains WIC charts, both active and those to be sent to off-site storage.
• Serves as a translator in WIC as needed, if bilingual.
• Attends outreach activities, as requested by supervisor.
• Demonstrates Variety Care core values in everyday work and assists with meeting WIC program goals.
• Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership and works with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs.
• Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Is a leader in the department and community. Is a result-oriented problem solver who is responsible and accountable.
• Travels and works at various locations, as requested by supervisor.
• Performs other duties as assigned.

Requirements, Special Skills or Knowledge

• Organizational skills and initiative.
• Trustworthy with handling confidential information.
• Ability to work in a multi-faceted, fast paced environment.
• Ability to handle stressful situations and difficult participates.
• Bilingual (English/Spanish).

Preferred Requirements, Special Skills Or Knowledge

• High school Diploma or GED.
• One year of clerical or receptionist experience.

Essential Functions

• Must be able to lift 25 pounds.