Wholesale Samples Coordinator: Inventory & Showroom Support

Free People; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Employee discounts

PTO

Job summary

Free People is seeking a highly organized Sample Coordinator to support Free People and FP Movement wholesale. The role focuses on coordinating samples, ensuring accurate inventory, and partnering with showrooms and offices. Strong communication and collaboration are essential for success.

The position emphasizes efficient sample flow, timely fulfillment, and proactive teamwork to maintain smooth operations across brands.

Qualifications

• Must have strong communication, time management and delegation skills.
• Proficient with UPS Campus Ship, Excel, Gmail, Word, BlueCherry (B2B), Slack and Tradestone.
• Ability to multitask and adapt to changes in priorities.
• Excellent organizational skills with attention to detail.
• Team-oriented and able to collaborate effectively with others.
• Experience maintaining inventory or sample-related tasks is a plus.
• Strong work ethic and willingness to take on additional responsibilities as needed.

Responsibilities

• Must have strong communication, time management and delegation skills.
• Fulfill sample requests in a timely, efficient manner to meet shipping deadlines.
• Conduct monthly inventory audits to ensure accurate stock levels.
• Multi-task and adapt to shifting priorities and focus.
• Collaborate with teams and assist where needed with a hands-on approach.
• Receive, tag, and assort inbound samples.
• Manage stock supplies related to samples and related equipment.
• Support distribution of sample sets across divisions to meet monthly/quarterly delivery goals.
• Daily stockroom walks to maintain organization and cleanliness.
• Coordinate sample availability and shipments between Showrooms and offices.

Skills

Strong communication skills

Time management

Delegation

Multitasking

Organizational skills

Team collaboration

Inventory/sample experience

Willingness to take on extra duties

Tools

UPS Campus Ship

Excel

Gmail

Word

BlueCherry

Slack

Tradestone

Job description

Free People is seeking a highly organized Sample Coordinator to support Free People and FP Movement wholesale. The role focuses on coordinating samples, ensuring accurate inventory, and partnering with showrooms and offices. Strong communication and collaboration are essential for success.

The position emphasizes efficient sample flow, timely fulfillment, and proactive teamwork to maintain smooth operations across brands.