Free People Wholesale Sample Coordinator

Free People; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Employee discounts

PTO

Job summary

Free People is seeking a highly organized Sample Coordinator to support Free People and FP Movement wholesale. The role focuses on coordinating samples, ensuring accurate inventory, and partnering with showrooms and offices. Strong communication and collaboration are essential for success.

The position emphasizes efficient sample flow, timely fulfillment, and proactive teamwork to maintain smooth operations across brands.

Qualifications

• Must have strong communication, time management and delegation skills.
• Proficient with UPS Campus Ship, Excel, Gmail, Word, BlueCherry (B2B), Slack and Tradestone.
• Ability to multitask and adapt to changes in priorities.
• Excellent organizational skills with attention to detail.
• Team-oriented and able to collaborate effectively with others.
• Experience maintaining inventory or sample-related tasks is a plus.
• Strong work ethic and willingness to take on additional responsibilities as needed.

Responsibilities

• Must have strong communication, time management and delegation skills.
• Fulfill sample requests in a timely, efficient manner to meet shipping deadlines.
• Conduct monthly inventory audits to ensure accurate stock levels.
• Multi-task and adapt to shifting priorities and focus.
• Collaborate with teams and assist where needed with a hands-on approach.
• Receive, tag, and assort inbound samples.
• Manage stock supplies related to samples and related equipment.
• Support distribution of sample sets across divisions to meet monthly/quarterly delivery goals.
• Daily stockroom walks to maintain organization and cleanliness.
• Coordinate sample availability and shipments between Showrooms and offices.

Skills

Strong communication skills

Time management

Delegation

Multitasking

Organizational skills

Team collaboration

Inventory/sample experience

Willingness to take on extra duties

Tools

UPS Campus Ship

Excel

Gmail

Word

BlueCherry

Slack

Tradestone

Job description

Role Summary

Free People is looking for a highly organized and proactive Sample Coordinator to join our team to support Free People and FP Movement brands wholesale. The ideal candidate will possess strong communication, time management, and delegation skills, with a focus on efficiency and collaboration. This individual will play a critical role in managing and coordinating the flow of samples, ensuring accurate inventory, and supporting various teams within the company.

Role Responsibilities

• Must have strong communication, time management and delegation skills.
• Fulfill sample request in a timely and efficient manner to meet shipping deadlines.
• Conduct monthly inventory audits to ensure accurate inventory.
• Must display an ability to multi-task and handle shifts in priority and focus.
• Demonstrate professionalism and a willingness to collaborate and help where needed.
• Receive, tag, and assort inbound samples.
• Manage and maintain stock supplies related to samples – hangers, tags, tag printers, etc.
• Always be willing to assist in other areas of the business with a hands-on approach when necessary.
• Support with distribution of 15 samples sets across 4 divisions to achieve 100% sample position for each monthly and quarterly delivery.
• Daily stockroom walks maintain organization and stockroom cleanliness.
• Support all internal teams with sample needs, ensuring clear communication of sample availability, and coordination of all shipments between Showrooms and offices.

Role Qualifications

• Strong communication, time management, and delegation skills.
• Effective use of tools including UPS Campus Ship, Excel, Gmail, Word, BlueCherry (B2B), Slack and Tradestone.
• Ability to multitask and adapt to changes in priorities.
• Excellent organizational skills with attention to detail.
• Team-oriented and able to collaborate effectively with others.
• Experience maintaining inventory or sample-related tasks is a plus.
• Strong work ethic and willingness to take on additional responsibilities as needed.
• Physical Requirements: Ability to stand, walk, and move around the stockroom for extended periods. Lift, push, and pull over 70 lbs. as necessary when handling sample inventory.

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The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.