Wholesale Customer Service Representative

Medium; Beverly Hills (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

DNAM Brands, a family-owned designer and licensed fashion company, seeks a Wholesale Customer Service Representative in Beverly Hills to manage wholesale orders and support sales teams. You will liaise with customers, process orders, and provide timely updates on shipping and product availability.

The role requires 2+ years in wholesale or B2B support, experience with ERP systems, and strong organizational skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent; Associate or Bachelor's degree preferred.
• 2+ years of customer service experience, preferably in apparel or consumer goods.
• Experience with ERP systems (Apparel Magic, Full Circle, NetSuite, SAP, or Microsoft Dynamics) is a plus.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Strong organizational and time-management skills with ability to manage multiple accounts and priorities.
• Ability to identify and resolve order issues proactively.
• Comfortable working cross-functionally with Sales, Warehouse, Inventory, Shipping, and Accounting teams.
• Ability to thrive in a fast-paced, growing environment.

Responsibilities

• Serve as a primary point of contact for wholesale customers and retail accounts via phone and email.
• Process and maintain wholesale customer orders accurately and efficiently.
• Review purchase orders and ensure customer, pricing, product, and shipping information is accurate.
• Provide customers with order status updates, estimated ship dates, tracking information, and product availability.
• Monitor open orders, backorders, and shipment timelines and communicate delays or changes to customers.
• Resolve customer concerns related to orders, shortages, shipping discrepancies, returns, credits, cancellations, and exchanges.
• Coordinate with Sales, Warehouse, Inventory, Production, and Routing teams for on-time order fulfillment.
• Maintain accurate customer records and order details in company systems.
• Process returns, RMAs, credits, and customer claims per policies.
• Assist customers with product information, pricing, inventory availability, and order-related questions.
• Support major retail and wholesale accounts while adhering to routing guides and shipping standards.
• Research and resolve order discrepancies, shortages, overages, and shipping issues.

Skills

Customer service

Multitasking

Communication

Organizational skills

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Apparel Magic

Full Circle

NetSuite

SAP

Microsoft Dynamics

Job description

DNAM Brands is afamily-owned and operated owns and licenses a portfolio of globally recognized fashion and lifestyle brands, including Von Dutch, Ed Hardy, Valentino Orlandi, Allbirds, Badgley Mischka, and more. We areseeking a highly organized, detail-oriented, and customer-focused Wholesale Customer Service Representativeto support our growing portfolio of fashion and lifestyle brands.

In this role, you will serve as a key point of contact for wholesale customers accounts, supporting the order lifecycle from order entry through fulfillment and delivery. You will work closely with the Sales, Warehouse, Production, Inventory, Routing, and Accounting teams to provide accurate order updates, resolve customer concerns, and ensure wholesale orders are processed efficiently and in accordance with customer requirements.

The ideal candidate has experience supporting wholesale or B2B customers within the apparel, fashion, accessories, or consumer goods industry and is comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Serve as a primary point of contact for wholesale customers and retail accounts via phone and email
• Process and maintain wholesale customer orders accurately and efficiently
• Review purchase orders and ensure customer, pricing, product, and shipping information is accurate
• Provide customers with order status updates, estimated ship dates, tracking information, and product availability
• Monitor open orders, backorders, and shipment timelines and proactively communicate delays or changes to customers
• Resolve customer concerns related to orders, shortages, shipping discrepancies, returns, credits, cancellations, and exchanges
• Coordinate with Sales, Warehouse, Inventory, Production, and Routing teams to support accurate and on-time order fulfillment
• Maintain accurate customer records, order details, and account information within company systems
• Process returns, RMAs, credits, and customer claims in accordance with company policies
• Assist customers with product information, pricing, inventory availability, and order-related questions
• Support major retail and wholesale accounts while adhering to customer routing guides, compliance requirements, and shipping standards
• Research and resolve order discrepancies, shortages, overages, and shipping issues
• Communicate professionally with freight carriers and internal shipping teams when necessary
• Partner with Accounting to assist with credit-related questions and customer account discrepancies
• Support seasonal order entry, high-volume shipping periods, and peak business needs
• Build and maintain positive relationships with customers by providing responsive and professional service
• Perform additional customer service and administrative duties as assigned

Qualifications

• High school diploma or equivalent; Associate or Bachelor's degree preferred
• 2+ years of customer service experience, preferably in the apparel, fashion, or consumer
  goods industry
• Experience with ERP systems (such as Apparel Magic, Full Circle, NetSuite, SAP, or
  Microsoft Dynamics) is a plus
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong organizational and time-management skills with the ability to manage multiple customer accounts and priorities
• Ability to identify and resolve order issues proactively
• Comfortable working cross-functionally with Sales, Warehouse, Inventory, Shipping, and Accounting teams
• Ability to thrive in a fast-paced, growing, and deadline-driven environment