Wellness Secretary: Medical Office Admin & Nursing Support

Lifesong Hospice; Bethlehem Township (PA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Highmark Blue Shield medical

Vision and dental

401(k) with company match

Paid time off

Paid holidays

Personal Day of Meaning

Life insurance

Short-term disability

Disability options

Family and medical leave

Job summary

Country Meadows in Hershey, PA is seeking a Wellness Secretary to support the nursing team and Director of Nursing. You will manage clerical tasks, maintain files, schedule appointments, reorder supplies, and coordinate with medical offices under nurse oversight.

The role runs Monday–Friday 8:00 AM–4:30 PM. We offer competitive pay starting at $18–$19/hour, plus benefits, paid time off, and growth opportunities.

Qualifications

• Medical office assistant certification or Country Meadows training program.
• Good organization skills and ability to work independently in a fast-paced setting.
• Effective communication and customer service skills.
• Computer knowledge of Microsoft Office (Word, Excel, email).
• Willingness to learn QuickMAR software.
• High school diploma or GED.
• Ability to understand and speak English well for safe, efficient performance of the job.

Responsibilities

• Handle telephone calls and direct to appropriate person or service level.
• Assist nursing team with physician orders review and counter-signs in a timely manner.
• Compare physician orders with QuickMAR, correct as needed, liaise with pharmacy.
• Call physician offices to request routine needs, resolve confusion, schedule appointments.
• Prepare Physician Office Visit paperwork.
• Track nursing documentation due dates and prepare documentation packets.

Skills

Medical office assistant

Organization skills

Communication skills

Microsoft Office

QuickMAR (willing to learn)

Education

High school diploma or GED

Medical office assistant certification

Tools

Microsoft Word

Microsoft Excel

Email

QuickMAR

Job description

Country Meadows in Hershey, PA is seeking a Wellness Secretary to support the nursing team and Director of Nursing. You will manage clerical tasks, maintain files, schedule appointments, reorder supplies, and coordinate with medical offices under nurse oversight.

The role runs Monday–Friday 8:00 AM–4:30 PM. We offer competitive pay starting at $18–$19/hour, plus benefits, paid time off, and growth opportunities.