Wellness Secretary

Lifesong Hospice; Bethlehem Township (PA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Highmark Blue Shield medical

Vision and dental

401(k) with company match

Paid time off

Paid holidays

Personal Day of Meaning

Life insurance

Short-term disability

Disability options

Family and medical leave

Job summary

Country Meadows in Hershey, PA is seeking a Wellness Secretary to support the nursing team and Director of Nursing. You will manage clerical tasks, maintain files, schedule appointments, reorder supplies, and coordinate with medical offices under nurse oversight.

The role runs Monday–Friday 8:00 AM–4:30 PM. We offer competitive pay starting at $18–$19/hour, plus benefits, paid time off, and growth opportunities.

Qualifications

• Medical office assistant certification or Country Meadows training program.
• Good organization skills and ability to work independently in a fast-paced setting.
• Effective communication and customer service skills.
• Computer knowledge of Microsoft Office (Word, Excel, email).
• Willingness to learn QuickMAR software.
• High school diploma or GED.
• Ability to understand and speak English well for safe, efficient performance of the job.

Responsibilities

• Handle telephone calls and direct to appropriate person or service level.
• Assist nursing team with physician orders review and counter-signs in a timely manner.
• Compare physician orders with QuickMAR, correct as needed, liaise with pharmacy.
• Call physician offices to request routine needs, resolve confusion, schedule appointments.
• Prepare Physician Office Visit paperwork.
• Track nursing documentation due dates and prepare documentation packets.

Skills

Medical office assistant

Organization skills

Communication skills

Microsoft Office

QuickMAR (willing to learn)

Education

High school diploma or GED

Medical office assistant certification

Tools

Microsoft Word

Microsoft Excel

Email

QuickMAR

Job description

Description

Pay starts at $18-$19/hour, with the opportunity to earn more based on experience

The Wellness Secretary provides clerical support to the Director of Nursing and the nursing team by tracking recurring tasks, maintaining files, scheduling appointments, reordering supplies, communicating with medical offices and other health services agencies. They assist with medical orders, pharmacy and medication related details with nurse oversight.

Monday-Friday 8:00AM-4:30PM

Our investment in you:

• Competitive pay with the opportunity to earn more based on experience
• Length of service bonus awards
• PayActiv On-Demand Pay – Work today, get paid tomorrow
• Comprehensive benefits including Highmark Blue Shield for medical
• Excellent vision and dental
• 401(k) retirement plan with company match
• Generous paid time off and roll over of unused time
• Paid holidays including your birthday and a Personal Day of Meaning
• Supplemental life insurance
• Company-paid short-term disability
• Supplemental short- and long-term disability plans
• Family and medical leave
• Paid bereavement and jury duty leave
• Wellness reimbursement incentives
• $2 meals on our campuses including a main dish, a side, drink and dessert

Our support for you:

• Family-owned, private company based in Hershey, Pa.
• Direct access to your supervisory team
• Incentivized career paths and tuition reimbursement
• On-the-job training and continuing education
• Employee assistance program for you and your family
• Co-worker Foundation (grants for in time of need)
• Helping Hand interest-free loans

Wellness Secretary Responsibilities:

• Handles telephone calls directing them to the appropriate person or level of service.
• Assists nursing team with physician orders review and ensures that the nurse reviews and counter-signs all physician orders in a timely manner.
• Compares physician’s orders with QuickMAR, makes corrections and follows up with pharmacy as needed to ensure accuracy.
• Calls physician offices to request routine needs, resolve confusion and schedule appointments (including health visits in the facility)
• Prepares Physician Office Visit paperwork.
• Tracks due dates for nursing documentation and prepares documentation packets on appropriate residents.

Wellness Secretary Requirements:

• Medical office assistant certification or be able to complete a Country Meadows training program.
• Demonstrates good organization skills, flexibility and ability to work independently in a fast-paced setting.
• Demonstrates effective communication and customer service skills.
• Computer knowledge of Microsoft Office, including Word, Excel and e-mail. Willingness and ability to learn QuickMAR computer software.
• High school diploma or GED
• Have the ability to understand and speak English at a level which allows the safe, efficient performance of the job.

About Country Meadows:

We have over 2500 co-workers who are serving our residents with meaning, thriving with purpose and leading our company with innovation! We have been serving seniors for over 30 years, and we invite you to join our vision for making lives better.

EOE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.