Wellness Operations Administrative & Projects Lead

Associated Students, Inc., California State University Fullerton; Fullerton (CA); On-site; USD 32,000 - 48,000; Full time

Job summary

Associated Students Inc., CSUF is seeking a Wellness Administrative Coordinator to provide comprehensive administrative, project coordination, and data management support to the Assistant Executive Director, Wellness & Recreation. The role involves scheduling, travel coordination, budget tracking, and cross-department collaboration.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a university setting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience in administrative or project coordination.
• Experience with data analysis and reporting tools is preferred.
• Experience in a college or university environment is highly desirable.

Responsibilities

• Provide comprehensive administrative and clerical support to the Assistant Executive Director, Wellness & Recreation, including managing correspondence, scheduling meetings, coordinating travel, preparing agendas and meeting materials, processing procurement requests, and tracking budgets.
• Serve as a primary point of contact for inquiries by answering and screening calls and directing individuals to the appropriate department or staff member.
• Manage the AED calendar, appointments, and scheduling; assist with cross-departmental initiatives.
• Coordinate travel arrangements for the AED and other directors as needed.
• Ensure records retention aligns with organizational policies and record-retention requirements.
• Submit and follow up on marketing, IT, and facility work orders.
• Support ASWI planning, implementation, and action meetings.

Skills

Administrative Procedures

Project Management

Data Management

Asset Management

Safety & Compliance

Communication

Organization & Time Management

Problem-Solving

Technical Proficiency

Research & Analysis

Adaptability

Collaboration

Attention to Detail

Initiative

Strategic Planning

Event Management

Diversity, Equity, and Inclusion

Education

Bachelor's degree in Business Administration, Public Administration, Communications, or related field

Tools

Microsoft Office Suite

Asset-management software

Project-management software

Job description

Associated Students Inc., CSUF is seeking a Wellness Administrative Coordinator to provide comprehensive administrative, project coordination, and data management support to the Assistant Executive Director, Wellness & Recreation. The role involves scheduling, travel coordination, budget tracking, and cross-department collaboration.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a university setting.