Wellness Office Coordinator

The Arc of Central Alabama; Birmingham (AL); On-site; USD 19,000 - 25,000; Full time

Job summary

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative support to the Wellness division, helping nursing and clinical staff deliver care. You will manage front-office tasks, organize health records, schedule appointments, and communicate with staff, families, and visitors in a professional, confidential manner.

This largely behind-the-scenes role requires strong organization, proficiency with basic office software, and the ability to multitask in a fast-paced

Qualifications

• High school diploma or GED required.
• Minimum of six months in administrative/clerical/office support.
• Background check and TB testing required.
• Proficiency with basic office software and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families professionally.
• Answer and route calls/messages for nursing and clinical staff.
• File, organize, and maintain health records per confidentiality.
• Assist scheduling internal meetings and training for Wellness staff.
• Prepare and distribute routine correspondence and forms.
• Order and track office and clinical supplies.
• Support data entry and recordkeeping in health systems.
• Assist Health Service Coordinators with appointment tasks.
• Maintain a clean, welcoming Wellness office.
• Support other admin tasks as directed by the Wellness Nurse Coordinator.

Skills

Basic office administration

Confidentiality standards

Customer service

Organization

Multitasking

Team collaboration

Effective communication

Education

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Electronic health records / scheduling software

Job description

The Arc of Central Alabama is seeking a Wellness Office Assistant to provide administrative support to the Wellness division, helping nursing and clinical staff deliver care. You will manage front-office tasks, organize health records, schedule appointments, and communicate with staff, families, and visitors in a professional, confidential manner.

This largely behind-the-scenes role requires strong organization, proficiency with basic office software, and the ability to multitask in a fast-paced