Wellness Office Administrator

The Arc of Central Alabama; Birmingham (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

The Arc of Central Alabama is seeking a Wellness Office Assistant in Birmingham to provide administrative support to the Wellness division, helping nursing and clinical staff operate efficiently while focusing on direct care for people served.

You will manage front desk tasks, schedule appointments, handle health-related paperwork, and communicate with staff, families, and visitors, while ensuring confidentiality and accuracy.

Qualifications

• High school diploma or GED.
• Six months of administrative/clerical experience.
• Must pass a statewide/criminal background check.
• Must pass a pre-employment drug screen and TB testing.
• Proficiency with basic office software and phone systems.
• Strong organizational and communication skills.

Responsibilities

• Greet and assist visitors, staff, and families in the Wellness office in a professional, welcoming manner.
• Answer and route phone calls and messages for nursing and clinical staff.
• File, organize, and maintain health-related paperwork and records with confidentiality.
• Assist with scheduling internal meetings, appointments, and training sessions for Wellness staff.
• Prepare and distribute routine correspondence, forms, and documentation as directed by Wellness leadership.
• Order and track office and clinical supplies for the Wellness division.
• Support data entry and basic recordkeeping in office and health information systems.
• Assist Health Service Coordinators and nursing staff with administrative tasks related to appointment coordination.
• Maintain a clean, organized, and welcoming Wellness office environment.
• Support other administrative tasks as assigned by the Wellness Office Nurse Coordinator.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Data entry

Customer service

Confidentiality

Education

High school diploma or GED

Tools

Electronic Health Records

Scheduling software

Job description

The Arc of Central Alabama is seeking a Wellness Office Assistant in Birmingham to provide administrative support to the Wellness division, helping nursing and clinical staff operate efficiently while focusing on direct care for people served.

You will manage front desk tasks, schedule appointments, handle health-related paperwork, and communicate with staff, families, and visitors, while ensuring confidentiality and accuracy.