Weekend & MMEs Coordinator

gatewaystaff; Southlake (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Gateway Church in Southlake, TX seeks a Weekend and MME Coordinator to manage administrative, systems, and Serve Team logistics for weekend services and Major Ministry Events. You will coordinate registrations, calendars, rooms, requests, purchasing paperwork, and campus information to keep events moving smoothly.

Working with a Manager and Specialist, you will recruit and schedule volunteers, train, and ensure accurate information flows from planning to execution.

Qualifications

• High school diploma or equivalent; 2+ years administrative, event, or coordination experience.
• Bachelor's degree preferred.
• Church, nonprofit, or event environment experience preferred.

Responsibilities

• Coordinate logistical and administrative details for weekend services and Major Ministry Events.
• Maintain event calendars, room reservations, resource requests, and deadlines.
• Coordinate event registrations, setup, reporting, attendee communication, and campus support.
• Handle purchase requisitions, check requests, expense reports, and invoices within approved processes.
• Prepare, update, and distribute event documents, run sheets, signage requests, and materials.
• Actively recruit and coordinate Serve Team members across campuses; manage scheduling and communications.
• Train volunteers with the Specialist and support retention efforts.
• Submit and track requests to multiple partner departments following the event plan.
• Maintain event records, attendance data, and post-event documentation.
• Help improve Rock RMS usage for event planning and registration.
• Order and maintain event supplies and materials.
• Serve as contact for campuses on weekend and MME logistics and information.
• Support event setup, on-site logistics, and teardown; be present at events as required.

Skills

Organizational skills

Detail-oriented

Communication skills

Volunteer coordination

MS Office

Rock RMS

Education

High school diploma or equivalent

Bachelor's degree preferred

Church/nonprofit/event experience preferred

Tools

Rock RMS

Microsoft Office

Job description

Job Summary:

The Weekend and MME Coordinator keeps the administrative, systems, and Serve Team logistics of the department moving. This role coordinates registrations, calendars, rooms, requests, purchasing paperwork, volunteer recruiting and scheduling, campus information, and event records for weekend services and Major Ministry Events. Working from the Manager's overall plan and with the Specialist on in-person training needs, the Coordinator makes sure people have accurate information and details are carried through to completion.

Principal Job Responsibilities:

• Coordinates logistical and administrative details for weekend services and Major Ministry Events in support of the overall event plan
• Maintains the department event calendar, room reservations, resource requests, and key logistical deadlines
• Coordinates event registrations, including setup, reporting, attendee communication, and support for campus needs
• Handles purchase requisitions, check requests, expense reports, and invoices within approved processes and thresholds
• Prepares, updates, and distributes event documents, approved run sheets, signage requests, and printed materials
• Actively recruits and coordinates Serve Team members across campuses for assigned events; owns scheduling, volunteer communication, records, and follow-through in partnership with the Manager and Specialist
• Works with the Specialist to prepare volunteers for training and event-day assignments, and supports retention and appreciation efforts
• Submits and tracks requests to Property Management, Live Production, Communications, Food and Beverage, Safety Services, and other partner departments, following up on the requirements and timelines established in the event plan
• Maintains event records, attendance and registration data, Serve Team information, and post-event documentation
• Helps improve the use of Rock RMS for event planning, registration, and Serve Team processes in partnership with the teams responsible for that system
• Orders and maintains event supplies and materials
• Serves as an accessible point of contact for campuses and departments on weekend and MME logistics, deadlines, and information
• Supports event setup, on-site logistics, and teardown
• Is present and serving at churchwide events and at weekend services as the ministry calendar and assigned responsibilities require
• Performs other duties as assigned.

General Skills & Qualifications:

• A clear passion for Jesus and a strong biblical foundation
• Strong organizational skills and the ability to manage many details and competing priorities
• Detail-oriented, with dependable follow-through on registrations, requests, records, and paperwork
• Strong written and verbal communication skills, including clear communication with volunteers and campus teams
• Ability to recruit, coordinate, and encourage Serve Team members across multiple campuses
• Able to build positive working relationships across departments and follow requests to completion
• Comfortable learning and improving event, registration, and volunteer workflows in Rock RMS and other systems
• Flexible and solution-oriented when schedules and plans change, with good judgment about priorities and capacity
• Strong time-management skills under a weekend- and event-driven rhythm
• Proficient in Microsoft Office and able to learn and function within new software and systems

Education/Certification(s):

• High school diploma or equivalent, and two or more years of administrative, event, or coordination experience - required
• Bachelor's degree - preferred
• Prior experience in a church, nonprofit, or event environment - preferred

General Physical Requirements:

• Sit or stand for extended periods of time
• Occasionally kneel or crouch
• Frequently lift and/or move up to 10 lbs.
• Occasionally lift and/or move up to 25 lbs.
• Able to stand and walk for extended periods during events, lift and move up to 40 lbs, and work weekends, evenings, and extended event days

*This description is not all inclusive, and other duties may be assigned as necessary.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.

Employment Requirement: Must be a member or become a member of Gateway Church upon employment.