Weekend Logistics Coordinator

Vane Line Bunkering Llc; Baltimore, New York (MD, NY); Hybrid; USD 28,000 - 41,000; Full time

Job summary

Vane Line Bunkering Llc is seeking a Logistics Coordinator to efficiently move tugboats and barges carrying petroleum products across the United States. The role involves scheduling, coordinating with vessel agents, and delivering exceptional service to customers.

The position supports operations in Baltimore or NYC with weekend/holiday remote work and a flexible weekday schedule. A strong background in logistics and maritime operations is preferred.

Qualifications

• Associates or Bachelor's degree preferred.
• 1–2 years logistics experience preferred.
• Operational maritime industry exposure is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.).

Responsibilities

• Schedule vessel movements across ports and manage multiple calendars.
• Coordinate loadings and deliveries with cargo terminals and vessel agents.
• Maintain clear communication with vessel crews, customers, and trade partners.
• Input cargo nominations and track orders through billing handoffs.

Skills

Communication

Attention to detail

Customer service

Multitasking

MS Office

Education

Associate’s degree (Preferred)

Bachelor’s degree (Strongly Preferred)

Tools

Logistics software

Job description

Friday to Monday role (Friday 8hr day // Sat and Sun are 12 hr days // Monday 8 hr day)Can be either Baltimore or NYC based.Weekends/Holidays are remote, up to 3 week days per month can be worked remotely as well – pending manager approval.The role of the Logistics Coordinator is essential to the success of Vane Line Bunkering operations. As a Logistics Coordinator, you will be responsible for coordinating the safe and efficient movement of tugboats and barges delivering a variety of petroleum products across many regions within the United States. You are the first point of contact for vessel crews, customers, and trade partners. During day-to-day operations you will manage vessel schedules, coordinate deliveries with vessel agents, and provide outstanding service to our valued customers.ESSENTIAL DUTIES & RESPONSIBILITIES· SCHEDULING FUNCTIONSo Manage schedules for multiple vessel movements in a variety of ports.o Actively monitor and update our proprietary logistics software.o Communicate with vessel agents on vessel schedules and particulars.o Coordinate loadings and deliveries with cargo terminals.o Communicate with trade partners to advise on vessel operations.o Coordinate vessel movements with Operation/Engineering teams to carry out vessel maintenance and inspections.· ADMINISTRATIVE FUNCTIONSo Accept new cargo nominations from our customers and input them into our proprietary logistics software.o Finalize and track final cargo orders.o Verify completed jobs to be processed by the billing department.· CUSTOMER SERVICE FUNCTIONSo Communicate directly with customers via phone and email.o Generate vessel delivery schedules and work with our customers to achieve their objectives.o Provide direct support for customers and be their resource for problem solving.o Establish a rapport and strong relationships with our customers.VESSEL SUPPORT FUNCTIONSo Communicate in real time with our vessel crews to ensure safe and efficient operations.o Problem solving with crews and operations managers.o Relay emergency/incident communications to the proper points of contact.OTHER RESPONSIBILITIESo Support the chartering department in customer relations and marketing initiatives.o Be available to be a general point of contact for multiple outside parties.o Contribute to the continual improvement, optimization, and innovation of the Fleet Logistics department.· EDUCATION AND/OR EXPERIENCEo Associate’s degree (Preferred)o Bachelor’s Degree (Strongly Preferred)o 1-2 years of logistics experience (Preferred)o Operational experience in the Maritime Industry (Strongly Preferred)o Proficiency in Microsoft Suite Products (Word, Excel, etc.)· KNOWLEDGE, SKILLS, AND ABILITIESo Strong written and verbal communication skills.o Proficient with computers and technology.o Maintain strong attention to detail.o Critical Thinking Skills.o Customer Service Skills.o Comfortable with multitasking and managing multiple moving components at any given time.o Able to work weekends/holidays on a rotational basis, and adjust schedule to meet the needs of our operations.