Wedding Special Events Coordinator

Scarritt- Bennett Center; Nashville (TN); On-site; USD 25,000 - 34,000; Part time

Job summary

Scarritt Bennett Center in Nashville seeks a Part-Time Wedding and Special Events Sales Coordinator to support growth by crafting detailed event plans, including weddings, that align with the center’s mission.

You will assist in selling event spaces, accommodations and catering, coordinate with florists, photographers and rental companies, and help manage vendor lists while working under the Director of Sales, Marketing & Development and the Wedding & Special Events Manager.

Qualifications

• 2-3 years of prior experience in event assisting/planning.
• Strong written and verbal communication skills.
• Collaborative spirit and ability to work across departments.
• Well organized, detail oriented with excellent follow-up skills.
• Ability to learn and efficiently use project management software/tools.
• Knowledge of event management software is a plus.

Responsibilities

• Assist in growing SBC event business by aligning with its mission.
• Assess client needs and craft detailed wedding and event plans.
• Drive sales of event spaces, accommodations and catering.
• Arrange onsite events and catering executions for internal and external clients.
• Coordinate with vendors and internal staff across departments.
• Maintain customer and vendor lists and organize sales materials.

Skills

Event planning

Customer service

Written and verbal communication

Team collaboration

Multitasking

Follow-up

Tools

Project management software

Event management software

Job description

Job Details: Job Location: 1027 18TH AVE. S. - NASHVILLE, TN 37212, Position Type: Part Time, The Part-Time Wedding and Special Events Sales Coordinator will assist the organization in achieving its plans for growth through alignment with Scarritt Bennett Center’s mission and core values by assessing the needs of the client and providing guidance to help craft detailed event plans like weddings, to ensure a successful and enjoyable experience. The coordinator is responsible for multiple tasks that drive sales of Scarritt Bennett Center’s event spaces, accommodations and catering. These tasks include experience in event planning, coordination and implementation, assisting in the maintenance of the customer and vendor lists, organizing sales materials, as needed and arranging onsite events and catering executions for internal and external clients. A coordinator in this position is expected to relate well to business vendors such as florist, photographers, rental companies, etc. as well as internal staff. This position requires an understanding of wedding protocol, the food and beverage industry, as well as the methodology of hospitable service. The coordinator works under the supervision of the Director of Sales, Marketing & Development and in partnership with the Wedding & Special Events Manager, and other staff to set the objectives and strategy and ensure the organization meets and/or exceeds event standards. The ideal candidate will have excellent event logistics and customer service skills.

Qualifications:

• 2-3 years of prior experience in event assisting/planning
• Flexible schedule, able to work evenings, weekends and holidays, as needed
• Strong written and verbal communication skills to professionally present sales options and represent SBC at external events
• Collaborative spirit, working well on teams, ability to work across departments
• Ability to work on multiple deadline-driven projects simultaneously
• Well organized, detail oriented with excellent follow-up skills.
• Ability to learn and efficiently use project management software/tools
• Knowledge of event management software a plus

Physical Demands/Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting/banquet rooms, etc. and use of safe work practices. Avoiding falls and health regulations is critical. Work is not sedentary. Must have physical ability to lift items up to 25 lbs, walk, stand, bend, carry and operate light equipment.