Coordinator, Special Events

Nashville-Soccer-Club; Nashville (TN); On-site; USD 45,000 - 55,000; Full time

Job summary

Nashville Soccer Club is seeking a Coordinator of Special Events to support the GEODIS Park Special Events Management team in planning and executing events at the stadium. The role provides administrative support to ensure successful delivery of all events and acts as the on-site contact from setup through closeout.

The position requires strong communication skills, attention to detail, and the ability to manage multiple events across days, nights, weekends and holidays.

Qualifications

• Minimum high school diploma or GED required.
• Professional demeanor and excellent verbal and written communication skills.
• Detail-oriented and able to manage multiple projects simultaneously.
• Team player with a positive attitude and strong work ethic.
• Able to take constructive criticism and adapt to needs.
• Strong interpersonal and written communication skills.
• Able to work events across days, nights, weekends and holidays.
• Proficient in Word, Excel, PowerPoint and Outlook.

Responsibilities

• Acquire strong knowledge of all event spaces in GEODIS Park.
• Build and maintain strong client relationships.
• Ensure event specifications are communicated to all departments for a successful experience.
• Act as the on-site event contact for assigned events from install to strike.
• Assist in creating event outlines for department coordination.
• Maintain constant communication with internal departments regarding clients.
• Participate in meetings and walkthroughs with clients and vendors.
• Prepare event proposals and ensure proper setup of all functions.

Skills

Verbal communication

Written communication

multitasking

Attention to detail

Team player

Professional demeanor

Adaptability

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

POSITION OVERVIEW:

Nashville Soccer Club is currently seeking a Coordinator of Special Events. This position will support the GEODIS Park Special Events Management team in the planning and execution of special events, while providing administrative support to ensure the successful delivery of all events at Nashville SC’s state-of-the-art stadium.

ROLES AND RESPONSIBILITIES:

• Acquire strong knowledge of all event spaces in GEODIS Park (i.e., capacity per specified layout, existing A/V Set-up, etc.).

• Responsible for building and maintaining strong client relationships.
• Ensuring all event specifications are communicated to and executed by all operating departments making for a successful experience for the client and attendees.
• Act as the on-site event contact for assigned special events, monitoring the entire event production from install to strike (i.e. walk-through, summary, set-up, load-out, event close out, etc.).
• Assist in creating event outlines summarizing each event to ensure each department is aware of all aspects associated with the event.
• Maintain constant communication with internal departments as it applies to the client at hand.
• Participate in internal and external meetings as required, including but not limited to walkthroughs and tours of event spaces for clients and vendors, department meetings, staff meetings, etc.
• Participate in pre-event meetings with all pertinent departments to ensure each department has all the required details to successfully execute the event.
• Assist in compiling event proposals.
• Responsible for the appropriate and timely set up of all functions.

• Become proficient in the venue’s event planning software to develop event layout designs
• Provide support on Major Events as needed.

QUALIFICATIONS:

• Minimum high school diploma or GED required.
• Qualified Promise Zone residents given priority treatment.
• Must have a professional demeanor and excellent verbal and written communication skills.
• Must be detail-oriented, and capable of working on multiple projects simultaneously.
• Team player with a positive attitude, professionalism, resourcefulness, integrity, motivation, and a strong work ethic.
• Must be able to take constructive criticism and change direction to suit operational and client needs.

• Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the Club.

• Must have a thorough understanding of the complexity of events and the hours that go into successful planning and activation.
• Strong interpersonal skills and the ability to communicate effectively, both in writing and orally.
• Must be able to work events from start to finish throughout the year which includes days, nights, weekends and holidays.
• Must have computer skills: Microsoft Word, Excel, PowerPoint & Outlook.
• Ability to lift and/ or move up to 25 pounds.