Wedding & Social Sales Admin & Planning Coordinator

Icona Resorts 1; Avalon (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

ICONA Golden Inn LLC in Avalon, NJ is seeking a Wedding & Social Sales Administrative Assistant to provide administrative and operational support from inquiry to event completion. You will assist with sales coordination, client communications, event documentation, and department organization while maintaining professionalism, confidentiality, and hospitality.

Responsibilities include preparing proposals, contracts, BEOs, updating client files in the sales system, processing deposits,

Qualifications

• High school diploma or equivalent required; hospitality degree preferred.
• 1–3 years of administrative, hospitality, catering, or restaurant experience.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Provide administrative support to the Wedding & Social Sales team.
• Answer incoming phone calls, emails, and online inquiries in a timely and professional manner.
• Schedule client appointments, venue tours, planning meetings, and follow-up appointments.
• Assist in the preparation of proposals, contracts, banquet event orders (BEOs), and other sales documents.
• Maintain accurate client files and update information in the sales and catering management system.
• Process deposits, contracts, and other required event documentation.
• Assist with organizing bridal shows, wedding expos, open houses, tasting events, and promotional events.
• Coordinate communication between clients and internal departments including Food & Beverage, Banquets, Housekeeping, Front Desk, and Finance.

Skills

Client focus

Communication proficiency

Organizational skills

Time management

Education

High school diploma or equivalent

Bachelor’s degree in Hospitality

Tools

Microsoft Office Suite

Job description

ICONA Golden Inn LLC in Avalon, NJ is seeking a Wedding & Social Sales Administrative Assistant to provide administrative and operational support from inquiry to event completion. You will assist with sales coordination, client communications, event documentation, and department organization while maintaining professionalism, confidentiality, and hospitality.

Responsibilities include preparing proposals, contracts, BEOs, updating client files in the sales system, processing deposits,